JOB SUMMARY:
The role handles both routine and ad hoc tasks of: Reports/Inputs for Costs, Budget, Expenses, etc. for the IT Team as well as Administrative and Travel tasks for both IT and Finance functions.
KEY RESPONSIBILITIES:
- Handle tasks relating to budget and expenses planning and reporting, to ensure monthly financial inputs are correct and timely (COE, CAPEX & OPEX RE). Handle daily SAP related transactions (PR, PO, GR) and payments arrangement to vendors.
- Arrange travel for SLTs, Business Partners, Guests for both domestic and international trips. Prepare travel logistics, paperwork to comply with the companys travel policy. Be responsible for taking care of SLT Visitors, Guests, Business Partners coming to/working in Vietnam.
- Prepare, co-ordinate and distribute agendas, meeting invitations, meeting minutes, and document/information for meetings, workshops, trainings, etc. Provide support in presentation consolidation and/or creation of them.
- Handle all kinds of documents to ensure they are created, modified/updated, filed, indexed timely and properly. Translate documents when required.
- Perform general clerical duties to include but not limited to mailing, stationery order... Assist SLTs to verify teams expenses (taxi, entertainment), verify Cash Advance applications and Expense Reports when being asked.
- Perform other administrative or project-based tasks as assigned. Follow up Projects Status to remind relevant stakeholders.
REQUIREMENTS:
- University/Bachelors degree, major: Office/Business Administration, or Finance
- At least 2 years in same or similar position in a big company/organization
- Competencies: SAP, MS Office, Administration, Documentation, and Planning to deal with daily tasks
- Skills: Organization, Negotiation, Communication to develop collaborative relationships
- Effective communication skills
- IT literate with effective skills in Excel
