KEY RESPONSIBILITIES:
1.1 Support in Operations & Work Management
- Monitor work progress of departments (Sales, Logistics, Marketing); update weekly priority tasks for the CEO.
- Track cargo handling and documentation process: check documents before submitting for signature; store documents and records properly; assist with order-related documents when needed (INV, PKL, PI, Sales contract, bank, etc.).
- Prepare periodic reports (sales, work progress, KPIs) for the CEO.
- Support recruitment and HR administration tasks.
- Manage CEOs schedule, emails, partners, and important documents.
- Other tasks as assigned.
1.2 Supplier Management (under guidance)
- Support in sourcing & evaluating suppliers (factories, forwarders, service providers).
- Follow up on production progress, costs, and payments to suppliers, ensuring everything runs according to plan and deadlines.
- Assist in resolving issues with suppliers (if any).
1.3 External Relations & Networking
- Attend meetings and partner visits with the CEO; take minutes and summarize action plans.
- Communicate and maintain relationships with partners and clients as required.
- Support in preparing presentations, company profiles, and participating in networking events.
REQUIREMENTS:
- Strong organizational and time management skills.
- Ability to write clear, professional reports, emails, and minutes.
- Good communication skills, proficient in English.
- Proficient in Microsoft Office, Google Workspace, Excel; familiarity with management tools (ClickUp/Trello/Notion is a plus).
- Proactive, reliable, with high confidentiality.
PREFERED EXPERIENCE:
- Over 1 year of experience in positions such as: Sales Admin, Logistics/Purchasing Coordinator, Customer Service.
- Priority for candidates with experience in import-export, international trade, or logistics companies.
BENEFITS:
- Fixed salary: negotiable (based on competency).
- Performance-based bonus, travel allowance, ESOP opportunity after 12 months.
- Flexible working hours, open environment, direct collaboration with CEO.
OTHERS:
Working hour: 8:30-5:30 from Monday to Friday, 8:30-12:00 Saturday working from home
Location: 06 Nguyen Huu Tho street, Hanoi, Vietnam
