Vietnam Manager - Vietnam Office

Location: Vietnam Office

Reports to: Managing Director / International Sales Manager in Thailand

Position Summary:

Manage the daily administrative operations of the Vietnam office, coordinate product imports from the parent company in Thailand, maintain accurate inventory records, and support customer deliveries.

Key Responsibilities:

Import and Customs Coordination

• Coordinate with the parent company, freight forwarders, and customs brokers to plan and track shipments from Thailand.
• Check import documents for completeness and forward them to the responsible parties for customs clearance.
• Monitor shipment status and delivery schedules, and report any issues or additional costs to the manager.
• Maintain organized records of import documents.

Inventory Management

• Receive and count products, checking models, packaging condition, and lot or serial numbers as required by the company.
• Record stock movements and keep inventory balances up to date.
• Prepare products and documents for delivery against approved orders.
• Conduct regular stock counts, reconcile discrepancies, and report missing, excess, or damaged products.
• Keep the storage area organized.

Office Administration

• Manage office supplies, service providers, and the general upkeep of the Vietnam office.
• Coordinate documents, appointments, meetings, and visits from business partners.
• Collect expense documents and submit them to the accounting team.
• Liaise with the parent company, sales team, customers, and service providers in Vietnam.

Qualifications:

• Bachelor's degree in Business Administration, Logistics, International Trade, or a related field.
• At least two years of experience in administration, inventory management, logistics, or import coordination.
• Proficiency in spoken and written Chinese, with an HSK Level 5 certificate or above.
• Proficiency in Vietnamese and working proficiency in English.
• Good command of Excel or an inventory management system.
• Strong attention to detail, organization, and follow-through.
• Experience with battery products or customs broker coordination is an advantage.

Scope of Authority: This role coordinates imports and checks documents. Customs declarations and expense approvals must be handled by the designated parties