Overview
This
Receptionist cum Facility Executive will be working for one of our clients — a German company — to provide the services as outlined below.
Description Of Scope
- Leasing & Admin Support: Facilitate and maintain records for all leasing and administrative activities (including rental invoices, utility bills, POs, warranties, process manuals, maintenance schedules, due date/delivery tracking, and lease-related notices).
- Stakeholder Coordination: Coordinate with internal and external stakeholders, including Landlords, Building Management, and internal teams of the client company.
- Office Maintenance: Responsible for the delivery of overall office maintenance activities, including oversight and quality inspection for all housekeeping, janitorial, and technical services.
- Operational Reporting: Coordinate on-site activities and provide monthly performance reports to the client company's representative.
- Site Inspections: Conduct periodic site walkthroughs with the client company's representative and gather feedback from end-users.
- Single Point of Contact: Serve as the sole point of contact for Facility Management Services (FMS) related queries, complaints, and feedback.
- Courier Management: Coordinate with client company-nominated vendors for courier services.
- Procurement: Manage procurement services for all consumables and FMS equipment.
- Optimization: Implement cost-cutting and quality improvement measures in areas such as the Pantry, Stationery, Mail Room, Cafeteria, etc.
- Housekeeping Control: Ensure consistent housekeeping services and implement effective control measures.
- Sanitization: Ensure deep cleaning and sanitization schedules are effectively executed by the service provider and perform overall monitoring.
- Proactive Measures: Initiate proactive measures to improve facility standards.
- Resource Management: Manage job rotation and staff replacements.
- Compliance & Testing: Manage checklists, inspections, and test reports.
Requirements
- Mindset: Proactive, self-motivated, and willing to take on responsibilities.
- Attitude: Courteous, cooperative, polite, and professional nature.
- Languages: Excellent command of English, Vietnamese, and other regional languages.
- Technical Skills: Intermediate proficiency in MS Office 360 (Excel, Word, PowerPoint, Outlook, Planner, Teams, etc.).
- Soft Skills: Strong communication, leadership, decision-making, and interpersonal skills.
- Experience: Proven experience in FMS (Facility Management Services) and location management.
HOW TO APPLY: Apply directly to this link or send your CV to our email [Confidential Information]
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