Procurement Manager

Key Accountabilities

Reporting directly to the Regional Manager, this role operates on-site at the client's semiconductor manufacturing facility in Vietnam and serves as the critical bridge between vendor management, competitive pricing, SOW compliance, and ethical procurement practices.

The role encompasses leading and managing all Procurement Activities related to services and materials for Integrated Facilities Management (IFM), ensuring cost efficiency, service quality, supply risk mitigation, and compliance with company policies and applicable regulations. Full accountability spans the complete vendor lifecycle—from selection and contract negotiation through service delivery quality assurance and payment reconciliation between client, JLL, and vendors.

Success in this role requires deep understanding of building technical systems, team management capabilities, cross-functional coordination, and direct client engagement.

This role requires:

• High-pressure tolerance and resilience in a fast-paced manufacturing environment
• Strong communication, negotiation, and stakeholder management skills
• Sharp judgment and situational awareness to navigate complex vendor, client, and internal dynamics
• Familiarity with procurement platforms, JDE systems, or workflow management tools
• Ability to balance competing priorities: cost competitiveness, service quality, compliance, and client satisfaction
  
  

Key Responsibilities

IFM Procurement Management

• Manage procurement processes for services and materials related to building technical systems including HVAC (Heating, Ventilation & Air Conditioning), Electrical & UPS Systems, Process Utilities, I&C (Instrumentation & Control), Fire & Life Safety Systems (LSS), and other MEP systems
• Evaluate, select, and manage technical service vendors/contractors, ensuring competitive quality and pricing
• Negotiate contracts, terms, and conditions with suppliers/vendors/contractors
• Monitor and evaluate supplier performance, ensuring SLA compliance
  
  

Team Management

• Lead and develop the internal procurement team. Coach, mentor, and evaluate team members, fostering a culture of accountability, collaboration, ownership, and continuous improvement.
• Build team capabilities in IFM technical knowledge and procurement processes
• Assign work, track progress, and ensure team KPIs are met
• Establish end-to-end operational governance covering purchase order execution, supplier follow-up, deliverables monitoring, documentation management, and invoice processing.
  
  

Cross-Functional Coordination & Client Management

• Work closely with Operations, Engineering, Finance, EHS and other relevant teams within JLL
• Engage directly with client to understand requirements and advise on optimal procurement solutions
• Build long-term relationships with client and stakeholders
• Participate in regular client meetings, report progress, and results
  
  

Cost Control & Optimization

• Develop and implement procurement strategies to optimize costs
• Analyze spending, identify savings opportunities, and improve processes
  
  

Financial & Commercial Management

• Review and and approve service quotations (CBS/SSJ) from JLL to client, ensuring competitive pricing, accurate costing, and profitability targets
• Oversee and and validate payment reconciliation processes between client, JLL, and vendors executed by the team
• Ensuere the team maintains proper invoice processing, documentation standards, and audit readiness
  
  

Requirements

Experience & Knowledge

• Minimum 3-5 years of procurement experience, preferably with IFM/FM service management background
• Experience in semiconductor manufacturing, high-tech facilities, or similar regulated environments (preferred)
• Strong understanding of building technical systems: HVAC, Electrical, LSS, MEP, and related maintenance/operations services
• Familiarity with cleanroom operations, process utilities, or critical facility systems (advantage)
• Experience managing technical service contractors/vendors
• Team management experience in procurement (minimum 3-5 years)
• Knowledge of contracts, negotiation, and risk management in procurement
• Proven track record in process improvement, operational excellence, cost optimization, and KPI management.
• Experience supporting audits, internal controls, trade compliance, and regulatory requirements.
  
  

Core Competencies

• High attention to detail: Meticulous in supplier evaluation, contract review, and quality control
• Market awareness: Stay updated on pricing trends, new technologies, and procurement optimization opportunities
• Leadership skills: Ability to manage, motivate, and develop team members
• Excellent communication skills: Confident in engaging with clients, suppliers, and stakeholders at all levels
• Analytical thinking: Process data, analyze costs, and make data-driven decisions
• Negotiation skills: Effectively negotiate to achieve the best outcomes for the company and client
  
  

Soft Skills

• Ability to work independently and collaboratively
• Effective time management and prioritization
• Flexible and adaptable in dynamic work environments
• High sense of ownership and proactive approach
  
  

Education & Certifications

• Bachelor's degree or higher in Business Administration, Engineering, or related field
• Fluent in English (spoken and written)
  
  

Personal Attributes

The ideal candidate is meticulous and detail-oriented in their work, while also being sharp and market-aware with a keen eye for business opportunities. They should excel at building trusted relationships with internal teams, cross-functional partners within JLL, and client. This person combines strategic vision in procurement with strong attention to execution details.