Procurement Executive

Dentsu

Ho Chi Minh, Vietnam

1-3 Years

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Posted 9 hours ago
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Job Description

Job Description:

Key Responsibilities

Vendor Sourcing & Management
Source, evaluate, and manage vendors across production, influencers/KOLs, events, and technology/data services.
Collect, compare, and analyze quotations in alignment with approved scopes, media plans, and production briefs.
Partner with internal teams to select vendors based on cost efficiency, capability, timeline, and compliance requirements.
Monitor vendor performance to ensure deliverables meet agreed terms and project expectations.
Project & Stakeholder Coordination
Work closely with cross-functional teams including Account, Finance, Legal, and PR–Social.
Prepare and manage procurement documentation such as quotations, purchase orders (POs), contracts, work orders, invoices, and liquidation documents.
Support project meetings, track scope changes, cost variations, and procurement approvals.
Ensure all procurement activities comply with dentsu policies and audit requirements.
Manage documentation and workflows through internal Finance and Legal systems.
Prepare periodic reports on vendor sourcing, cost tracking, and procurement performance.
Payment & Financial Control
Coordinate with Finance to ensure timely vendor payments across production, media, and other services.
Track and manage advances, top-ups, and client-funded budgets (including media investments).
Support cost reconciliation with clients and/or vendors on a monthly or quarterly basis.
Monitor payables, cost commitments, and overall project cash flow.
Other Responsibilities
Perform other tasks as assigned by the Line Manager.

Requirements

1–2 years of experience in Procurement, Finance Operations, or related roles (agency background is a plus).
Strong proficiency in Microsoft Excel (data tracking, basic formulas, reporting).
Familiar with payment processes, documentation, and working with internal systems is preferred.
Detail-oriented, well-organized, and able to manage multiple tasks under tight deadlines.
Good communication skills and ability to work with cross-functional teams.
Positive attitude, proactive mindset, and willingness to learn and grow.