Personal Assistant to Director

Job Type: Full-time

Location: Ho Chi Minh City

Reports to: Senior VP of Tech

About us:

Qualgo is an R&D center specializing in cybersecurity products and solutions. We are on a mission to build a trusted cyberspace where individuals and businesses can thrive with confidence.

Job Summary:

We are seeking a highly proactive and organized Personal Assistant to support our Senior Vice President of Technology (SVP of Tech). This role requires excellent communication skills in Englishparticularly in speakingalong with strong time management and task coordination abilities. You will play a critical role in ensuring smooth day-to-day operations for the SVP, enabling them to focus on strategic priorities.

Key Responsibilities:

Act as the primary point of contact for the SVP of Tech for internal and external communications.

Manage and organize the SVP's calendar, including scheduling meetings, appointments, and travel arrangements.

Prepare meeting materials, take notes, and follow up on action items.

Handle correspondence, emails, and phone calls in a professional and timely manner.

Track, prioritize, and manage tasks to ensure deadlines are met.

Assist in the preparation of reports, presentations, and documentation.

Coordinate with cross-functional teams to support the SVP's projects and initiatives.

Maintain confidentiality and demonstrate discretion in handling sensitive information.

Provide general administrative support and ad-hoc tasks as assigned.

Perform the duties and tasks assigned by your direct report or as otherwise instructed by the Company.

Required Qualifications:

Bachelor's degree in Business Administration/Economics/Law or related fields.

Minimum of 2 years of experience in Personal Assistant, Executive Assistant, or similar roles.

Proficient English communication skills (especially verbal); able to confidently interact with executives and partners.

Strong organizational and time management skills with the ability to multitask.

Proactive, fast-learning, and detail-oriented personality.

Proficiency in productivity tools (e.g., Google Workspace, Microsoft Office, task management tools).

Nice to have:

Experience in a tech or fast-paced business environment is a plus.

Basic understanding of technology-related terms and workflows.

Familiarity with project management tools (e.g., Asana, Trello, Notion).

What we offer:

Competitive salary and benefits package.

Opportunity to work on a product that impacts millions of users.

A dynamic and supportive work environment.

Premium health insurance for you and your family.

Professional growth and development opportunities.

Annual leave 14 days per year + 1 Birthday Leave + 1 X'Mas

Performance review: once per year

Internal training/sharing and professional Training courses

Team building, company trip, year end party, monthly activities, etc.

Devices: Macbook and screen (If needed)

Free tea and coffee

Comfortable working area

Working hour: 9am - 6pm from Monday to Friday