Personal Assistant to CEO

The Personal Assistant to the CEO provides direct and confidential support to the CEO in managing daily business and personal matters. The role involves coordinating schedules, travel, appointments, documents, payments, and other arrangements to ensure that the CEO's daily activities are well organized and handled efficiently.

The position requires strong organizational skills, attention to detail, flexibility, and the ability to manage multiple priorities and work independently.

What You'll Do

1. Business & Executive Support

• Manage the CEO's calendar, appointments, meetings, and daily schedule.
• Coordinate office visits, meetings and appointments with internal teams, clients, business partners, and other relevant parties.
• Act as a key point of contact between the CEO and related departments to ensure timely completion of assigned matters.
• Prepare and organize documents, information, and materials required by the CEO.
• Handle emails and requests on behalf of the CEO when required.
• Keep track of important deadlines, appointments, payments, and renewals.
• Proactively resolving conflicts and prioritizing time-sensitive matters.
• Keep the CEO updated on important matters, progress, and any issues requiring attention.
• Maintain confidentiality when handling sensitive business and personal information.
• Arrange domestic and international travel, including flights, accommodation, transportation, and travel itineraries.
• Coordinate airport transfers and other transportation arrangements.
• Handle changes, cancellations, or unexpected issues related to travel plans.

2. Personal Support

• Assist the CEO with personal appointments and day-to-day personal arrangements.
• Coordinate household services, maintenance, repairs, cleaning, and other service providers.
• Communicate with vendors and service providers, arrange appointments, and follow up on completed work.
• Assist with personal payments, purchases, rent, and other administrative matters when required.
• Handle other personal requests and arrangements to support the CEO's daily needs.

What You Bring

We're looking for someone who's ambitious and ready to make things happen. You'll need:

• At least 2 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong organizational and time-management skills.
• Good English communication skills, both written and verbal.
• Ability to manage multiple tasks.
• Able to work independently and take initiative.
• Professional, reliable, flexible.
• Able to work well under pressure.
• Good knowledge of Microsoft Office, Google Workspace, calendars, email, and online booking platforms.

Why Join Us

When you join ADI, you are part of something bigger, a company that's making a real impact in pets lives. You'll have the creative freedom to shape how we tell our story, in a dynamic, international environment full of pet lovers just like you.

• Competitive salary
• A supportive, pet-loving team and a meaningful leadership role.
• 10,000,000 VND annual pet care credit – because we care for your pets too
• Yearly salary reviews and performance bonuses
• Frequent team-building events
• A high-growth company with endless opportunities to make your mark
• A meaningful role where your work directly impacts how we connect with pet owners

Ready to Join Us

If you're ambitious, creative, and ready to tell stories that make a difference, we'd love to hear from you! Send your updated CV in English to [Confidential Information] and be part of our exciting journey.

Website: https://www.theanimaldoctors.org/

Location: Animal Doctors International – 224 – 226 Nguyen Van Huong, An Khanh Ward, Ho Chi Minh City.

Schedule: This is an on-site role, Monday to Friday, 8AM – 5 PM at our office – where great ideas and teamwork happen in real-time!