Job Description

About the Role:

We are hiring an organized, detail-oriented, and reliable Personal Assistant to support daily administrative operations and manage high-level secretarial support for our Founder.

This is a core operational role focused on keeping the Founder's daily schedule, travel, documentation, and office matters running smoothly and seamlessly. The ideal candidate is proactive, calm under pressure, highly discreet, and possesses strong organizational mastery.

Report to: Founder (expatriate)

Office address: 62-70 Pham Ngoc Thach, Xuan Hoa Ward, HCM

Key Responsibilities:

Calendar & Logistics Ownership: Proactively manage the Founder's daily calendar, coordinate complex meeting schedules, arrange travel itineraries, and handle all logistics with precision.
Priority Tracking & Communication: Monitor incoming communications and action items, track commitments and deadlines, and follow up independently to ensure nothing falls through the cracks.
Meeting Documentation: Prepare meeting agendas, attend internal/external meetings, record precise meeting minutes, and track decision logs for the team.
Office & Personal Administration: Handle confidential documents, manage time-sensitive personal errands, coordinate office supplies/vendors, and support general administrative functions as required.
Other ad-hoc tasks as request.

Requirements:

3+ years of experience as an Admin Executive, Executive Secretary, or Personal Assistant to C-suites/Founders.
High level of organizational mastery with extreme attention to detail.
Excellent interpersonal skills with high EQ, maturity, and sound judgment under pressure.
Strict adherence to confidentiality and discretion.
Good command of English (both written and spoken) - similar to Ielts 6.5 and above.
Proficient in Google Workspace and modern administrative AI tools.

Nice to Have