P2P Procure to Pay Staff (Based at Client Site)

Forvis Mazars is a leader in audit, tax and advisory services, operating worldwide across 100+ countries and territories. Join our 40,000+ strong team to grow your career through global opportunities, diverse projects and continuous learning. Belong to a supportive environment where your unique perspective is valued and success comes from working together. Impact with your bold ideas and help drive us forward.

We are currently looking for an P2P – Procure to Pay Staff (Based at Client Site). The job descriptions and requirements are detailed below:

Client's Office: The Hallmark, An Khanh Ward, Ho Chi Minh city.

JOB DESCRIPTION

P2P

• Process procurement transactions through SAP Ariba and manual workflows in accordance with established procedures and approval requirements.
• Coordinate with suppliers to resolve transaction queries, follow up outstanding documents and actions, and support agreed service levels and processing timelines.
• Work with internal stakeholders to clarify purchasing requirements, obtain supporting documents and approvals, and resolve processing issues promptly.
• Apply local procurement policies and procedures, provide routine guidance to stakeholders, and escalate exceptions to the P2P Lead.
• Review and process SAP Ariba and manual invoices, checking accuracy, supporting documents, required approvals and compliance with internal policies and applicable laws, including tax requirements. Escalate discrepancies before further processing.
• Reconcile contracts and purchase orders (POs), goods receipts (GRs) and invoice receipts (IRs) against relevant general ledger accounts; investigate differences and follow up corrective actions.
• Support month-end closing by monitoring outstanding POs, following up unresolved items and completing assigned closing tasks within agreed deadlines.
• Assist with system setup and maintenance activities as assigned, and report system issues affecting P2P processing.

Corporate Card management

• Support corporate card programme administration, respond to routine system and policy queries, monitor card usage, and prepare reports for review by the P2P Lead.
• Review corporate card expenses and related SAP postings for accuracy, supporting documents, required approvals and compliance with internal policies and applicable laws, including tax requirements. Follow up missing information and escalate exceptions.

Staff Expense Reimbursement

• Apply Group and local staff expense reimbursement policies and provide routine guidance to employees on claim requirements and supporting documents.
• Review and process reimbursement claims for accuracy, completeness, required approvals and compliance with internal policies and applicable laws, including tax requirements. Refer non-compliant or exceptional claims to the P2P Lead for review.

Payment management

• Prepare and check payment requests for third-party vendors, corporate cards and staff expense reimbursements. Verify supporting documents and required approvals, submit payments to authorised approvers, and follow up payment status and exceptions.

JOB REQUIREMENTS

• 3+ years in a similar role
• Relevant hands-on experience in P2P, accounts payable, procurement operations or a similar finance operations role.
• Working knowledge of procurement and payment processes, with experience using ERP systems; familiarity with SAP Ariba is an advantage.
• Working knowledge of applicable tax requirements relating to invoices, payments and employee expenses.
• Good communication, teamwork and stakeholder coordination skills.
• Strong attention to detail, problem-solving and time-management skills, with the ability to prioritise tasks, meet deadlines and escalate issues appropriately.
• Good written and verbal communication skills in Vietnamese and English.

***I consent to Forvis Mazars utilizing my personal information for recruitment purposes.