Operation Specialist (Chinese Speaking)

About us

Goldwind is a trusted global strategic partner in clean energy. As a company, we are committed to promoting energy transformation to ensure access to affordable, reliable, and sustainable energy for all – further Driving a Renewable Future. Specializing in energy development, energy devices, energy services, and energy use, Goldwind leverages its global network of scientific research innovation and best business practices to take renewable energy utilization and efficiency to new heights. As an SZSE and HKEX listed company, Goldwind has repeatedly been recognized as: Corporate Climate Leader, Most Respected Company in Asia, and Best Investor Relations Company, and awarded Top 50 Most Innovative Companies in the World, Carbon Clean200, Top 500 Global New Energy Companies, New Fortune Best Listed Companies, Fortune Top 500 Chinese Companies, and other accolades.

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OPERATION SPECIALIST (CHINESE SPEAKING)

Position Overview: To ensure smooth daily operations of the Ho Chi Minh City office, including facilities, IT assets and company events, and to support periodic corporate licensing procedures (ERC/IRC) and expatriate permits in coordination with the Vietnam CEO and the parent company's Finance and Legal functions.

Location: Worc@Q2, No. 21 Vo Truong Toan Street, An Khanh Ward, Ho Chi Minh City, Vietnam.

Working time: 8:30 - 17:30 (1-hour lunch break), Monday - Friday.

Key Responsibilities:

1. Office & Facility Operations (HCMC Office)

• Oversee the operation of the Ho Chi Minh City office and company apartments in Ho Chi Minh City, including leases, rent, utilities, parking, cleaning and maintenance.
• Coordinate with suppliers and service providers for repair and maintenance, and follow up to ensure timely resolution.
• Coordinate business travel for Ho Chi Minh City office employees, including air tickets, hotels and transportation.
• Manage office supplies, client gifts and documents stored at the Ho Chi Minh City office warehouse; conduct inventory checks when required.
• Manage shared office equipment such as printers, photocopiers and meeting room devices.
• Organize company events and team-building activities, coordinating with relevant departments and service providers.

2. IT Asset Management

• Maintain the IT asset register for laptops and related devices, including serial numbers, users and handover records.
• Prepare and allocate laptops for new employees, and retrieve equipment from resigning employees.
• Coordinate with IT and vendors on repair, replacement and periodic asset checks.

3. Corporate, Expatriate Licensing and Management Coordination

• Keep original corporate legal documents and company seals, and track license-related deadlines.
• Manage work permits, visas and temporary residence cards for foreign employees, and coordinate with Finance on their personal income tax documents.
• Coordinate with the parent company's Finance and Legal functions on document preparation, notarization, legalization and translation for licensing matters.
• Support the Vietnam CEO in following up operational action items and document requests.

Qualification and Requirement:

• Bachelor's degree in Business Administration, Economics, Law, Foreign Trade or a related field.
• At least 2 years of experience in Administration or Operations, preferably in an FDI company.
• Basic knowledge of ERC/IRC, work permit or visa procedures is an advantage; training and guidance will be provided.
• Good Chinese communication, able to work directly with the parent company's functions (required).
• Good English is an advantage.
• Strong organizational and follow-up skills; able to handle multiple tasks with accuracy.
• Good communication and problem-solving skills; able to work with management, the parent company, authorities and suppliers.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).