Job Description

The position is responsible for performing administrative tasks as regularly assigned and authorized by the superior to provide effective administrative services that best serve the business's daily operations and employee experience.

DUTIES AND RESPONSIBILITIES

Handle Work Permit jobs, including but not limited to preparing documents for new and renewal work permits, visas, resident cards, ...; to record legal document licenses for expats.
Keep important company legal documents and prepare documents for amendment or change if any. Keep all vendors contracts and contracts with customers.
Issue in-house announcements, internal memos, notices, memorandum to ensure clear employee communication. Prepare and control all company admin formats.
Handle the issuance, change and cancellation of the company seal.
Manage and monitor the company's facilities, equipment, fixtures, security, ancillary items, etc. in use. Control of fixed assets of the Company, equipment maintenance, and problems arising when there are failures.
Handle procurement of fixtures, ancillary items, office consumables and retail goods. Handle procurement, custody, and delivery of in-house ledger slips
In charge of vehicle dispatcher, manage and issue gasoline & diesel tickets for company vehicles to ensure company vehicles are properly used and comply with law and company rules; manage meeting rooms in accordance with the company's regulations.
In charge of receiving, sending, and handling incoming and outgoing documents and couriers
Others as assigned by superior.

REQUIREMENTS

Bachelor's degree in administrative management or equivalent
1+ year's related experience. Knowledge of KWE's products and services is a plus.
Detail-oriented and service mindset
Experience supporting cross-functional teams and interacting effectively with all levels of the company.
Excellent communication
Customer Service skills
Ability to remain calm under pressure
Attention to detail
Time management skill/Planning skills
Good computer skills
Intermediate English skills in communicating by speaking, writing, listening, and reading)

Note: This is a 10-month contract position.

WORKING CONDITIONS AND BENEFITS

Working Place: Bluesky Office, 01 Bach Dang, Tan Son Hoa Ward (formerly Ward 2, Tan Binh District), HCMC
Working time: 8:00 – 17:35 Monday - Friday (Closed Saturday & Sunday)
Annual Leave: 12 days/year (after probation time)
Net salary: Negotiable (13 months a year plus Tet bonus & Annual performance bonus)
Annual Salary Increase: once per year
Performance Assessment: twice per year (fixed in April and October)
Insurance: 24 hours Accident Insurance, 100% Social Insurance, Health Care Insurance
Others: International working environment with many opportunities for learning and development, training courses, company trip, etc.