Job Description

Role Overview

The Internal Accounting & Administrative Executive is responsible for controlling and operating the internal financial system, ensuring accuracy, compliance, and operational discipline across the organization. This role requires the ability to work independently, a control-oriented mindset, and strong coordination capabilities to ensure that cash flow, expenses, and administrative processes are managed effectively and consistently.

Responsibilities

INTERNAL FINANCIAL CONTROL
Control and verify revenue-expenditure transactions, liabilities, invoices, and expenses.
Monitor and control expenses across departments and projects.
Ensure all financial data is accurate, transparent, and consistent.
BUDGET & CASH FLOW MANAGEMENT
Prepare and monitor budgets; effectively allocate costs.
Supervise actual cash flow, identifying discrepancies, risks, and anomalies.
Propose adjustments and strictly control costs when necessary.
REPORTING & COMPLIANCE
Prepare and oversee internal financial reports.
Coordinate the execution of tax reporting, audits, and statutory requirements.
Ensure strict compliance with accounting regulations and internal control standards.
DOCUMENT & CONTRACT MANAGEMENT
Control and archive documents, invoices, and contracts.
Ensure all records are comprehensive, clear, and readily available for audit and reconciliation.
ADMINISTRATION & INTERNAL OPERATIONS
Manage and continuously improve internal administrative and financial processes.
Coordinate information flow and facilitate cross-functional collaboration.
Contribute to the development and optimization of operational workflows and internal controls.

Qualifications & Experience

Minimum 5–10 years of experience in internal accounting, finance, or cost control, preferably within highly structured and high-standard environments.
Deep understanding of financial management, cost control, cash flow, and internal reporting systems.
Advanced proficiency in Microsoft Excel and accounting software, with the ability to process and control large volumes of data.
Solid analytical and control-oriented mindset; capable of identifying risks or discrepancies and proposing actionable system improvements.
Ability to work independently, make well-founded decisions within the scope of expertise, and take full accountability for outcomes.
Proven experience in coordinating and working closely with cross-functional departments in a practical operational setting.
Meticulous, accurate, and highly disciplined, with the ability to maintain consistent performance in a high-pressure environment.
Professional, reliable, and trustworthy demeanor suited for long-term commitment and development.

Company Benefits

Salary: Negotiable based on interview performance and professional capability. Final compensation will be determined upon mutual agreement.
Working Hours: Monday – Friday: 8:00 AM – 5:00 PM Saturday: 8:00 AM – 12:00 PM
Confidentiality: All employees are required to sign and comply with a Non-Disclosure Agreement (NDA) before, during, and after the term of employment.

At HOP, the scope of work is not limited to fixed tasks, but evolves in response to operational needs. The role requires a strong sense of responsibility, discipline, and the ability to work independently, while proactively coordinating to ensure effective execution. Suitable candidates are those who can adapt to a structured, fast-paced, high-standard work environment and are committed to long-term development.