Import Documentation Specialist (US Coordination)

Job Description

The Import Documentation Specialist is responsible for auditing and preparing import documentation for customs and vendor payments, ensuring compliance with deadlines. Key duties include:

• Documentation Audit: Prepare and audit import documentation for customs and vendor payments, resolving discrepancies.
• Vendor Communication: Maintain effective communication and relationships with international vendors and staff.
• System Updates: Timely update the computer system with documentation information for vendor payments and customs clearance.
• Process Organization: Organize and complete documentation audits, requesting missing documents as necessary.
• Cargo Release: Ensure cargo release by submitting the original Ocean Bill of Lading when required.
• Email Management: Keep an accurate email list for international vendors and offices.
• Electronic Document Retention: Ensure proper batching, scanning, indexing, and retention of import documentation in the electronic system.
• Compliance: Maintain international correspondence per U.S. Customs requirements.
• Performance Data: Collect and update information based on key team performance measures.
• Vendor Accuracy Reports: Send weekly reports to overseas offices to improve vendor accuracy.
• SOP Maintenance: Maintain and recommend updates to Standard Operating Procedures for the team.
• Process Improvement: Identify and assist in implementing process improvements.
• Regulatory Knowledge: Stay updated on import regulations and industry changes, communicating findings to management.
  
  

Job Requirement

• Bachelor degree in International Business, Business Administration, Import/Export or equivalent experience.
• Have 1 year of experience or below.
• Basic understanding of U.S. Customs regulations and import logistics.
• Excellent English communication, interpersonal, and organizational skills.
• Familiarity with document management systems.
• Analytical and problem-solving abilities.
• Proficient in MS Office, especially Excel.
• Empathetic and professional response to vendor and customer inquiries.
• Ability to work independently and under pressure.
• Fresh gradudates will be trained. This job provides great opportunity for you to work closely with US colleagues and improve English skills.