Human Resources Office Administrator

At OL Vietnam, we have worked alongside our parent company, Orange Logic LLC, to support some of the world's largest enterprises with their digital asset management needs. Orange Logic provides a premier Digital Asset Management (DAM) platform that streamlines workflows, enhances collaboration, and ensures compliance across complex digital ecosystems, empowering any team working with digital content the ability to efficiently create, manage, and distribute their content at scale.

WHAT DIFFERENTIATES ORANGE LOGIC

• We are trusted by global leaders to work with over 100 customers, including many of the world's most recognized brands.
• Our business is strong and resilient, even in the face of economic challenges. During the Covid economic downturn, we did not implement layoffs or reduce compensation. Instead, we continued to grow, consistently expanding our team and adding dozens of talented members to our R&D department each year.
• You'll work with top engineers and team members who are passionate about building flexible, scalable, and streamlined systems that will define the future of business management.

MISSION

Job Summary: HR & Office Administrator will take part in and gradually be in charge of the workplace across our three sites (Ho Chi Minh City, Hanoi and Jakarta), from the daily HR and Administrative tasks to the whole office operation to ensure our team of talents are focused, productive, and highly engaged.

Essential Functions:

Office operations and workplace readiness:

• Keep the offices running smoothly day-to-day: supplies, pantry, equipment readiness, meeting room setup support, and basic facility coordination.
• Maintain inventory levels and reorder points; ensure availability without overstocking.
• Work with building management on office-related procedures.

Procurement and vendor coordination:

• Source vendor quotations, compare options, and support contract preparation with clear documentation and cost awareness.
• Manage purchase requests and vendor follow-ups to ensure timely delivery and service quality.
• Collect invoices and supporting documents accurately; coordinate with accounting/payment processes to keep cycles clean and on-time.

Business travel arrangements and support:

• Arrange approved flights, accommodation, visas and travel allowances.
• Support employees before and during business trips to ensure smooth travel arrangements and resolve any travel-related issues.

HR operations:

• Support HR tasks across the employee lifecycle: background checks, onboarding, offboarding and employee documentation including visas, Work Permits, TRCs for expats.
• Maintain and ensure well-organized employee databases, organizational charts, leave records, premium health insurance registration and renewal, other employee benefits, etc.
• Provide additional HR operational and administrative support during periods of increased workload or temporary team-member absence.
• Administration and report: Maintain office administration trackers and databases with high attention to detail and confidentiality. Prepare and submit operational reports with high accuracy and consistent quality.
• Employee-engagement activity: Support internal engagement activities - celebrations on special occasions, team building events, company trips - with reliable logistics and thoughtful coordination.
• Continuous improvement: Identify recurring friction points - vendor delays, unclear process, missing templates, repetitive manual work - and propose practical improvements.
• Other HR and Administrative related tasks as assigned by Office & HR Manager and Management from time to time.

PROFILE

• Diploma or Bachelor degree with at least 2 years of experience in office administration, HR operations, or a related role.
• Strong Vietnamese communication and workable English for daily coordination.
• Proficient in Google Sheets or Microsoft Excel; familiarity with Google Workspace is preferred.
• Experience in bookkeeping, vendor payments, invoice processing, or expense management .
• Familiarity with labor laws and related regulations is beneficial; accounting knowledge or similar experience is a plus.
• Strong ownership, well-organized, and execution-focused; handle multiple priorities while keeping data and documentation clean.
• High attention to detail, sharp in logical thinking, and dependable in confidentiality and professional discretion.
• Works well independently and collaboratively; proactive in supporting teammates and keeping operations smooth.

Department: Human Resources

Reports to: Office & HR Manager

BENEFITS

As a full-time employee, you are eligible for our benefits program:

• Attractive salary package and 100% Gross Salary in the probation period.
• 13th-month salary.
• 18 days of annual leave (cashback allowed if not used) and 4 days for an overseas company trip.
• Multiple allowances (Lunch, Gym, Parking, Birthday/Tet/Wedding voucher... ).
• Full social, health, and unemployment insurance.
• Premium healthcare insurance for you and coverage for 1 extra family member.
• Regular team-building activities (Bowling, Go-Kart, Glamping) and special celebrations on Autumn Festival, Halloween, Christmas, Tet,etc.

Data Privacy Notice for Candidates in Vietnam:

By submitting your application, you acknowledge that you have read and understood OL Vietnam's Privacy Policy. Any consent provided herein is explicit and voluntary.

Based on your consent, OL Vietnam will process your personal data for recruitment for the position you apply for, including evaluating your candidacy, communicating with you, and, where applicable, verifying relevant information as part of the selection process. If you would like OL Vietnam to consider you for future suitable roles, we will request your separate, explicit consent and you may withdraw consent at any time as described in the Privacy Policy. For details on how we handle your information, please refer to our Privacy Policy on OLVN Website. https://www.ol-vietnam.vn/privacy-policy

Please be aware:

Orange Logic only communicates with candidates through official @orangelogic.com email addresses or via LinkedIn from a verified Orange Logic Talent Acquisition employee listed under Meet the Hiring Team. We do not conduct interviews via text message or request payment or equipment purchases at any stage of the hiring process.