HR Coordinator

Position Summary

JOB PURPOSE

Ensure a timely supply of qualified talents to meet the company's growth needs and contribute to building a sustainable workforce through recruitment, development, and retention.

MAIN DUTIES

• Hiring Process
  
  

Supervising the full recruitment life cycle: Manage the end-to-end recruitment process for Hourly roles

• Proactively sourcing candidates: Utilize various sourcing channels (e.g. social media, employee referrals) to build a robust pipeline of qualified candidates, especially for hard-to-fill and niche roles.
• Review and screen resumes obtained from all sources and manage all candidates tracking and status updates.
• Organize and conduct phone screens, interviews (including coordinating with hiring managers), and provide timely feedback to candidates to ensure a positive experience.
• Conduct in person interviewing, lead/facilitate candidate interview debrief session with Hiring team
• Conduct reference checks for selected candidates.
• Manage candidate communications and information to ensure a positive candidate experience throughout the Talent Acquisition process.
• Candidate Relations: Maintain regular, professional communication with all candidates throughout the selection process to enhance the company's employer brand.
• Design visually engaging recruitment posters for an upcoming internal job opening; HR materials for internal communication.
• Administrative and Reporting Activities:
• Compliance: Ensure all hiring documents and records comply with internal HR policies and external regulatory requirements.
• Documentation: Prepare and distribute interview guides, candidate assessments and collect hard copy of their documents after they are onboarding with SOX standard.
• Update and maintain new employee data files accurately and in a timely manner.
• Onboarding process: Coordinate with other departments to prepare access cards and PPE for new employees.
• Offboarding process: Guidance for employees leaving work on exit interviews and resignation letters.
  
  

Key Accountabilities

• Ensure that the talent acquisition operations are highly effective by:
• Coordination of Workflow: Work with hiring managers to prioritize open roles and ensure a clear understanding of required skills and experience.
• Timeliness and Quality: Achieve target metrics for Time-to-Hire and Quality-of-Hire, regularly evaluating candidate retention and performance post-hiring.
• Process Improvement: Review and recommend improvements to the recruitment process, tools, and systems to enhance efficiency and candidate experience.
• Attend weekly meetings and regularly participate in HR activities to gather necessary information on open roles and departmental activities.
• Hiring Manager Relationships: Conduct regular check-ins with hiring managers to align recruitment efforts with business goals.
• Market Intelligence: Stay informed about industry trends, market availability of talent, and competitor compensation practices to advise on realistic recruitment strategies.
  
  

Jobholder Requirements

• Bachelor's degree in Business Administration, Human Resources Management, English, or related field.
• Having knowledge of the labor market and recruitment channels for production workers
• Having communication, negotiation, and interviewing skills
• Minimum 6 months in HR position or a relevant position.
• Speaks English.
  
  

KEY COMPETENCIES

• Ability to communicate and influence at all organizational levels
• Cross-functional communication capabilities.
• Problem-solving
• Candidate sourcing & Screening
• Recruitment data analytics