HR & GA (Japanese Required)

About giftee Tech Vietnam

We are giftee Tech Vietnam, part of the giftee Group from Japan - a leader in e-voucher and digital gifting solutions. Our technology powers gift-giving experiences for businesses and consumers, helping brands connect with customers in a simple, modern, and meaningful way.

At giftee Tech, we're not just about tech — we're about people, growth, and creating impact. We offer an open, collaborative environment where your ideas matter and your contributions are value.

Why You'll Love Working at giftee Tech Vietnam

• Be part of a leading Japanese e-voucher company with global clients.
• Career growth opportunities beyond accounting.
• Open, flat, and multicultural environment.
• Contribute to products that connect people and businesses in meaningful ways.  

Position: General Affairs cum Admin

What you'll do:

Labor & HR Operations

C&B (Compensation & Benefits) operations

• Coordinating payroll calculations, handling PIT/social insurance (SHUI) and related procedures

Attendance management

• Day-to-day operation of the attendance system, data verification, monthly closing, and rollout of new features

Management of internal regulations and contract templates

• Version control, organizing update history, internal communication
• Drafting new regulations

Reviewing and handling labor-related and FDI-related reports

• Managing the cash ledger, checking income/expenses, and preparing cash reports
• Processing internal expense reimbursements
• Labor-related and FDI-related matters
• Supporting tax closing and audit work

General Affairs

Handling equipment/supply orders

• Researching necessary items as instructed, placing orders, and setting them up
• Proactively proposing things the company is missing or that would be beneficial to have

First-pass review of contracts with business partners

General support for Japanese staff

• Insurance, visas, business trip payments/reimbursements, etc.

Accounting

• Managing credit card and other payments
• Expense reimbursement processing

Legal

• Drafting and reviewing contracts

Other

Supporting non-routine tasks under the direction of Japanese staff and (Vietnamese) department leaders

General affairs tasks

• Reviewing contracts
• Checking payslips
• Preparing and organizing related documents
• Liaising and coordinating with the accounting firm

What we need:

Must Have

• Business-level Japanese (N1 to upper N2), work experience using English (especially speaking and listening)
• 3+ years of practical experience in back-office work such as general affairs, labor/HR administration, etc.
• Comfortable communicating in English (speaking and listening)

Nice to Have

• Work experience at a systems/software development company
• Experience improving or streamlining operations using AI

What we offer:

Benefit:

• At least 15 AL days/year (including 3 days for summer) +1 day AL for every work anniversary (maximum 5 days)
• Full salary insurance coverage with Private health insurance package
•  Allowed flexible working hours with Flexible day-off request
• Salary review TWICE a year
• Equipment provided includes Macbook and widescreen monitor
• 13-month bonus
• Annual heath check at D.Y.M Center
• Transportation fee per month

Culture:

• Welcome gift with giftee T-shirt & stickers
• Ergonomic chairs applied to all employees
• Flexible working areas between office area & playing area
• Access to PS games/ board game during leisure time, free snack / tea/ coffee
• Oversea company trip / Monthly Company e-Gift / Birthday Gifts
• Monthly lunch / dinner / team gathering

Ready to join us Apply now by emailing your application to [Confidential Information]