HR & Admin Assistant

Overview

Visual Ennode is an architectural visualization (Archviz) studio specializing in images and cinematic videos, serving clients in the United States, South Korea and Vietnam. We are looking for a detail-oriented, dynamic HR & Admin Assistant with strong numerical skills to take charge of payroll, finance operations and office administration, while supporting HR, recruitment and internal activities. You will work directly with our HR Lead and CEO.

Location: Ho Chi Minh City · Employment type: Full-time & On-site

Working hours: Monday - Friday, plus 2 Saturday mornings per month

Job Description

1. Compensation & Benefits

• Support the monthly payroll process: consolidate attendance, overtime, allowances and bonuses, and reconcile data before submission for approval.
• Handle social, health and unemployment insurance procedures and personal income tax matters.
• Respond to employee inquiries about salary, benefits and related policies.

2. Administration & Finance Operations

• Process payments for fixed monthly invoices, recurring expenses and other operating costs.
• Review invoices and supporting documents; coordinate with the external accounting firm to prepare data and documents for periodic tax and financial reports.
• Manage company legal documents and contracts; liaise with banks, partners and government authorities.
• Handle procurement and asset management, and ensure smooth office operations.

3. HR & Recruitment

• Support the management of employee records and labor contracts throughout the employee lifecycle, from onboarding to offboarding.
• Work with the HR Lead and Project Managers on recruitment: job posting, candidate sourcing, screening and interview scheduling.

4. Internal Activities

• Plan and organize internal activities, including company dinners and celebrations throughout the year.
• Coordinate logistics, gifts and budgets for events to strengthen team engagement.

5. Operational Improvement

• Standardize internal processes and templates; apply digital and AI tools to improve work efficiency.

Requirements

Experience

• 1–2 years of experience in Business/Office Operations, Administration, HR Operations, Finance Admin, Accounting Assistant or HR & Admin.
• Required: Hands-on payroll experience (attendance, salary calculation, social insurance, personal income tax).
• Required: Experience in administration and working directly with government authorities (social insurance, tax, labor, etc.). Recruitment experience is a plus.

Skills

• Proficient in Word, Excel and Google Workspace; comfortable working with numbers.
• Proficient in using AI tools (ChatGPT, Claude, etc.) to support daily work; accounts provided by the company.
• Solid knowledge of regulations on invoices, accounting documents, social insurance and personal income tax, and up to date with new regulations on business operations.
• Strong organizational and time management skills; able to handle multiple tasks in parallel.
• Good English communication skills in a professional environment.
• Logical thinking, with the ability to research and solve problems independently.

Personal Attributes

• Proactive and responsible; works well both independently and in a team.
• Careful and accurate with numbers.
• Dynamic, enthusiastic and eager to learn.
• Quick to adapt to a flexible work environment.

Benefits & How to Apply

What We Offer

• Salary: Competitive salary of 9-12 million VND/month, negotiable based on skills and experience..
• Full social, health and unemployment insurance; health check-ups as per regulations.
• Opportunities to learn and grow in a multifaceted HR and administration role.
• Work with teams in Vietnam and Korea.
• 12 days of annual leave, plus public holidays and Tết as per regulations; unused leave is paid out in cash.
• 13th-month salary and team KPI bonus.

How to Apply

Send your CV (in Vietnamese and English) to [Confidential Information]

Subject: [HR & Admin Assistant] – Full Name.

Application deadline: October 17, 2026. Candidates who can start early are preferred.