Facilities Coordinator

The Facilities Coordinator sits within the client's IFM team and is responsible for supporting safe, reliable day-to-day operations across the client office and staff residential properties. The role delivers building facility services through planned inspections, coordinating maintenance/repairs, and managing contractor performance across assigned locations.

Reports to: Post facilities manager

Key Responsibilities

• Technical responsibilities (office and facilities equipment)
• Oversee maintenance activities for plant and facilities equipment to support smooth daily operations across the client office(s).
• Perform routine inspections using predefined checklists; record findings, raise follow-up actions, and track closure.
• Coordinate contractors for reactive and planned works (scope, scheduling, site access, supervision, and completion verification).
• Organize repair quotations and negotiate scope, cost, and timeline with vendors
• Monitor and manage service-provider performance to ensure works are delivered to required standards, timelines, and HSE expectations.
  
  

Support delivery of building facility services as required (including health & safety and engineering-related support aligned to the site scope).

• Residential property management (staff accommodation)
• Conduct HSE inspections for staff residential properties and manage corrective action follow-up.
• Liaise with landlords to coordinate remedial and maintenance work, including access and completion confirmation.
• Maintain landlord reporting and records (inspection reports, action trackers, and completion evidence).
• Documentation and reporting
• Maintain accurate logs and documentation for inspections, maintenance actions, contractor works, and property/landlord communications to support compliance and operational reporting.
  
  

Qualifications and experience:

• At least 2- year experience in building services including contractor coordination and inspection routines.
• Working knowledge of HSE practices and safe systems of work.
• Strong communication skills to work effectively with client stakeholders, contractors, and landlords.
• English skills is an advantage