Executive/Personal Assistant

Role Purpose

The Executive Assistant will provide high-level administrative and organizational support to the Commercial Lead, ensuring smooth day-to-day operations, effective time management, and seamless coordination across internal and external stakeholders.

Key Responsibilities

• Calendar & Meeting Management

• Manage complex calendars, schedule meetings, and prioritize appointments.
• Coordinate internal and external meetings, including logistics and preparation of meeting materials.

• Travel & Expense Coordination

• Arrange domestic and international travel, accommodations, and itineraries.
• Prepare and process expense claims in compliance with company policies.

• Communication & Correspondence

• Draft, review, and manage emails, presentations, and reports.
• Act as a liaison between the Commercial Lead and internal/external stakeholders, ensuring timely communication.

• Project & Administrative Support

• Assist in tracking key projects, deadlines, and deliverables.
• Prepare documents and presentation materials for business reviews and leadership meetings.

• Confidentiality & Compliance

• Handle sensitive information with discretion and maintain strict confidentiality.
• Ensure adherence to company policies and internal standards.

Qualifications

• Bachelor's degree or equivalent experience.
• At least 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong interpersonal skills with a service-oriented mindset.
• Excellent organizational and multitasking abilities.
• Strong communication skills in both English and Vietnamese.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
• Ability to work independently and manage multiple priorities.

Key Competencies

• Proactive & Detail-Oriented: Anticipates needs and delivers work with accuracy.
• Stakeholder Management: Builds and maintains effective working relationships across teams.
• Adaptability: Thrives in a fast-paced and dynamic environment.