Executive, HR Shared Services

Overview:

The job holder will act as the HRSS Maker, playing a crucial role in strengthening the HR Operational model by ensuring excellence across Payroll, Staffing services, and HRIS. Additionally, this role serves as the first line of defense in Risk Management . The incumbent will maintain high-quality administrative services from pre-onboarding to off-boarding and proactively resolve non-self-service HR queries.

Responsibilities:

Functional (Job Responsibilities)

HRSS Maker (Payroll, Staffing Services, & HRIS) & Data Management

• Act as the primary HRSS Maker for Payroll inputs, Staffing services, and HRIS data maintenance.
• Ensure the capture of all status changes in an employee lifecycle, ensuring strict data correctness and integrity.
• Manage and update the staff database in a timely and accurate manner across systems (e.g., Workday

Risk Governance (First Line of Defence)

• Act as the first line of defense in HR Risk Management, ensuring all HR operations comply with internal policies and external regulations.
• Manage staff queries and mitigate the potential labor risks.
• Ensure rigorous HR Governance, maintaining audit-ready documentation and filling related transactions under your remit.

Mandatory & Non-Mandatory Insurance and Tax Management

• Ensure proper administration of mandatory and non-mandatory insurance schemes for active employees and leavers.
• Complete records, reporting, and other documentation required by related authorities.
• Administer Personal Income Tax (PIT), including registering PIT codes for new hires/dependents and preparing PIT invoices/income statements upon request.

Contract & Record Management

• Follow up on appropriate approvals and ensure timely issuance of labor contracts/appendices and all attestations for staff.
• Ensure excellent maintenance and filing of staff documents and personal profiles.
• Communicate with staff and managers regarding contract matters.

Skills & Experience We Are Looking For

Education/Qualification: Bachelor's degree in any field.

Experience: Proven working experience in HR, specifically with deep knowledge of Payroll, HRIS, and Staffing services. Experience in Risk Management, and HR Governance is highly preferred. Basic but profound understanding of tax and social security.

Special Skills:

• Good at English.
• Open-minded, proactive, and customer service-oriented.
• Good organizational skills with the ability to multi-task.
• Attention to detail and strong problem-solving skills.
• Strong risk-awareness and compliance mindset.

For more job opportunities, please go to HLBVN Careers: https://hlb.wd3.myworkdayjobs.com/HLBCareersecp=hlb-en-cont

We appreciate your application and will be in touch with shortlisted candidates regarding next steps.