Department Secretary

Job Summary

Provide support for daily work; work with the supervisor team to maintain reports; manage functions to improve work efficiency.

Essential Duties & Responsibilities

• Track production schedules and communicate any risks that may impact delivery commitments.
• Coordinate cross-functional communication to ensure alignment between departments.
• Coordinate with Planning, IE, Quality, and Production teams to ensure smooth workflow and timely issue resolution.
• Prepare accurate daily, weekly, and monthly production reports for management review.
• Prepare ad-hoc reports and data analysis as requested by management.
• Collect production data and prepare production reports for management review.
• Utilize reporting tools, Excel, Power BI, AI tools, and other systems to improve reporting efficiency and data accuracy.
  
  

Scope of Responsibility

Handle a wide range of administrative and executive support-related tasks and work independently with little or no supervision.

Minimum Qualifications

Education

• Bachelor's degree, preferably majoring in English or Business Administration.
  
  

Experience

• At least 2 years of working experience in manufacturing, preferably in the furniture or garment industry.
  
  

Knowledge

• Good computer skills, familiar with computers and very good at Excel.
• Good command of English & Chinese.
• Good written and verbal communication skills.
  
  

Skills & Abilities

• Good integrity and sense of confidentiality.
• High sense of urgency and result-oriented.
• Strong team spirit, interpersonal and coordination skills.
• Willingness to learn new things and ability to learn and apply new knowledge.
• Ability to work independently.
  
  

Equipment Used

• Computer & software applications
• Phone
  
  

Mental & Physical Demands / Working Conditions

Mental Effort

• Responsibility, self-motivated, patient and comprehensive.
• Time management.
  
  

Physical Requirements

• Healthy.
  
  

Working Conditions

• General office conditions.