Contract & Commercial Specialist

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Job Title: Contract & Commercial Specialist

Job Description:

Support the Contract/Commercial team in tender review, contract preparation and negotiation, contract administration, and coordination of procurement, logistics, delivery, payment and contract close-out activities, ensuring that contractual commitments are properly followed and projects are executed in a timely and effective manner.

Key Responsibilities:

1. Tender & Contract

• Support review of tender documents, commercial T&C and identify key contractual risks.
• Support preparation, drafting and negotiation of Contracts, POs, LOAs, Amendments and related documents.
• Monitor contractual obligations, milestones and contract execution.

2. Contract Execution

• Follow up supplier/client obligations, delivery schedules and outstanding issues.
• Coordinate supplier payments, payment dossiers, LC and bank guarantees.
• Monitor and follow up contract variations, claims and other contractual matters.

3. Logistics & Delivery

• Coordinate with suppliers, clients, forwarders and customs brokers for international/domestic transportation, customs clearance and delivery.
• Check shipping, commercial and customs documents.
• Follow up goods delivery, inspection, receiving and handover.

4. Client Payment & Close-out

• Prepare and coordinate submission of payment/acceptance dossiers to Client.
• Follow up Client invoicing and collection.
• Coordinate reconciliation, final settlement with Client/Suppliers and contract close-out.

5. Coordination & Reporting

• Coordinate with Finance, Procurement, Logistics, Technical, Legal and other relevant departments.
• Prepare contract/project status reports and follow up outstanding actions.

Requirements

• Bachelor's degree in Business, Economics, Commercial, Law, International Trade, Logistics or related fields.
• 2–5 years of experience in contract, commercial, procurement or project coordination.
• Good understanding of contracts, Incoterms, LC, import/export and logistics.
• Good English communication and contract/document review skills.
• Good coordination, follow-up and problem-solving skills.
• Experience in Oil & Gas, engineering or industrial equipment is an advantage.
• Proficiency in MS Office (Word, Excel, PowerPoint) and contract management tools

Compensation & Benefits:

• Negotiable salary (includes 13th-month salary).
• Holiday and Tet (Lunar New Year) allowances.
• Performance-based bonus depending on annual business outcomes, determined by the Board of Directors.
• Full social, health, and unemployment insurance in accordance with labor law.
• Premium health insurance (PVI Care), company-provided lunch, annual company trips, and regular health check-ups.