Communications & Events Coordinator (6-month contract)

Role Purpose

Support the Communications team in managing administrative processes and coordinating events to ensure smooth execution of communications key activities. The role will focus on logistics coordination, vendor follow-up, paperwork processing, and day-to-day operational support.

Key Responsibilities

1. Event Coordination Support (30%)

• Support the coordination and execution of external events.
• Coordinate logistics with venues, agencies, vendors, and internal stakeholders.
• Support meeting and event logistics arrangements, on-site coordination.

2. Administrative & Procurement Support (60%)

• Support processing of Purchase Requests (PR), Purchase Orders (PO), contracts, invoices, and payment documents.
• Follow up with vendors and internal stakeholders to ensure timely completion of paperwork.
• Maintain organized records of contracts, quotations, invoices, and event documentation.
• Coordinate vendor and supplier documentation where required, Track approval status and support document submission through company processes.
• Provide general administrative support to the Communications team as needed.

3. Team Coordination Support (10%)

• Maintain team project trackers, meeting or event arrangement and support preparation of simple presentations, reports, and communication materials where needed

Qualifications

• Bachelor's degree in Communications, Business Administration, Event Management, or a related field.
• 1-2 years of experience in events, communications, corporate affairs, or a related area.

Skills & Competencies

• Attention to detail, strong organization skills.
• Ability to manage multiple tasks and coordinate multiple stakeholders/vendors
• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Proactive, reliable, and willing to learn.

Data Privacy Notice:

By submitting your application, you consent to the collection, use, and processing of your personal data for recruitment purposes in accordance with applicable data privacy laws. Your information will be kept confidential and used solely for evaluating your suitability for the role.

For more information, please visit: www.heineken.com.vn/consent