About
About the School International School Ho Chi Minh City
The school now has an exciting opportunity for an experienced
Communication and Design Coordinator to join our fantastic team.
About Cognita
At Cognita, we know every student is unique. We nurture their distinct personalities and strengths. We support them academically, socially, and emotionally, wherever they are in the world, wherever theyre starting from. And each and every one of our schools is unique too.
We protect whats special about them, while offering them rich knowledge, opportunities, and best practices. And they get to be part of something bigger. We open their classrooms to the collective wisdom of over 100 schools in 17 countries, ensuring every child gets an education thats, quite literally, world class.
Its an individual approach that empowers every school, teacher and student to focus on what they do best. And thrive.
About The Role
The Communications & Design Coordinator provides essential administrative and design support to the Communications team, ensuring the smooth execution of internal workflows, visual asset production, and school-wide communications logistics. The role supports the planning, coordination, and delivery of projects, communications materials, and internal campaigns with a strong emphasis on organisation, detail orientation, and visual consistency.
What You Will Be Doing
The Content and Communications Coordinator reports directly to the Content & Communications Manager and performs a full range of duties, including but not limited to:
Administrative & Project Coordination
- Coordinate day-to-day administrative functions for the Communications team, including maintaining calendars, updating project trackers, and preparing team documentation.
- Organise and track progress of key communication-related initiatives such as yearbooks, school prospectuses, signage, and print materials.
- Act as a point of contact between the Communications team and academic/community departments to gather information and coordinate approvals.
- Manage timelines and liaise with internal stakeholders to ensure timely delivery of projects and communications.
- Assist in logistics for school events, campaigns, and photography sessions, including bookings, permissions, and documentation.
- Maintain organised folders and digital archives of assets, including photos, design files, and templates.
Design & Visual Production Support
- Create basic design materials such as posters, signage, certificates, templates, and presentations using brand guidelines
- Support layout and formatting of printed and digital collateral (e.g. newsletters, brochures, booklets, etc.).
- Collaborate with the Creative Content Coordinator to edit and prepare photos, videos, and graphic elements for use across school platforms.
- Coordinate printing and production with vendors, ensuring quality and brand alignment.
- Monitor and maintain visual consistency across internal materials.
Digital Platform Support
- Update internal web pages and parent-facing portals with provided content and visuals.
- Assist with scheduling social media posts and keeping a content calendar organised.
- Provide light technical support to the team using tools like Canva, Mailchimp, Google Workspace, and internal CMS.
The success of this role may be measured by the on-time delivery of content pieces, the level of internal customer service provided to our ISHCMC Stakeholders, the increase in social media page follows and post engagement, and to ultimately provide engaging content that helps build a strong experience to parents and students. As well as the successful promoting and execution of events within the community.
Who we are looking for:
- To embrace the Schools mission, vision, and values.
- Strong organisational skills with the ability to manage multiple tasks and meet deadlines
- Proficiency in using basic design tools such as Canva, Adobe InDesign, or similar platforms
- Excellent attention to detail, especially when managing timelines, visual consistency, and digital assets
- Comfortable working with shared drives, folders, and project tracking tools (e.g., Google Workspace, Asana, or similar)
- Ability to liaise confidently and professionally with internal stakeholders (teachers, admin teams, leadership)
- Capable of formatting, preparing, and printing visual materials according to brand guidelines
- Basic knowledge of website editing or CMS platforms for uploading visual or text updates
- Flexible and proactive mindset; able to assist with event coordination, photography, or setup when required
- Familiarity with scheduling tools for social media or internal calendars
- Ability to maintain clear records and organised archives of creative assets and communications
How To Apply
Complete this application before the closing date. The Closing Date for Applications is: 30 July 2025
Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.
We believe having a diverse workforce makes us better, smarter and happier and so welcome applicants from all backgrounds, genders, and races. We have an unwavering commitment to being fair and equitable in our recruitment process.
Early applications are encouraged, we reserve the right to interview and appoint prior to closing date for the right applicant.
Applicants who have not heard from us by the closing date must assume that, on this occasion, their application has been unsuccessful.
