CHAIRMAN'S ASSISTANT

Job Responsibilities

1. Assist the Chairman in handling daily operational and management matters, coordinating schedules, meeting preparation, and business hospitality; ensure smooth internal and external communication to support the Chairman's work efficiently.
2. Follow up on the execution of projects and key tasks assigned by the Chairman, monitor progress across departments, consolidate work information, and report progress and issues on a regular basis.
3. Responsible for drafting, organizing, and filing official documents, reports, and business correspondence; handle translation and proofreading of Chinese, English, and Vietnamese materials.
4. Participate in internal meetings and business negotiations, take meeting minutes, compile meeting summaries, and follow up on the implementation of resolutions.
5. Serve as the point of contact with Vietnamese government authorities and partner clients; assist with business coordination and visitor reception, and maintain external relationships.
6. Handle the Chairman's administrative affairs, including travel planning, itinerary coordination, document organization, and confidential file management, while strictly observing information confidentiality requirements.
7. Accounting-related work: Responsible for the daily bookkeeping of the Vietnam branch, reviewing expense reimbursements, organizing and verifying invoices; completing monthly and quarterly basic bookkeeping statistics and ledger entries; coordinating with headquarters finance department on reconciliation, tax filing, and submission of consolidated financial reports; recording daily income and expenses, calculating operating costs, managing the company's petty cash and daily financial supplies, and standardizing basic accounting practices.
8. HR-related work: Responsible for recruitment at the Vietnam branch, resume screening, interview coordination, and onboarding/offboarding procedures; overseeing attendance tracking, shift scheduling, and payroll verification; managing employee files, drafting and administering labor contracts; organizing local team-building activities, handling day-to-day HR administration, maintaining employee relations, implementing the company's HR policies, and liaising with local labor authorities.
9. Complete other ad-hoc tasks assigned by the Chairman.

Requirements

1. Bachelor's degree or above, must be in Accounting 
2. Proficiency in Chinese or English preferred; able to independently conduct business negotiations and document translation, and independently handle external financial and HR-related matters locally.
3. 1–3 years of experience as a Chairman's Assistant / General Manager's Assistant / Executive Secretary; hands-on experience in basic bookkeeping and HR administration; familiar with executive office workflows; strong skills in official document drafting, bookkeeping, and HR coordination.
4. Excellent communication, coordination, business negotiation, and crisis-handling skills; meticulous, detail-oriented, and highly responsible, with a strong sense of confidentiality; proficient in office software and basic financial tools.
5. Able to be based in Ho Chi Minh City and accept frequent business travel, adapting well to an overseas work environment; familiarity with Vietnam's local business environment, culture, and financial/labor policies is a plus.
6. High professional standards, strong stress tolerance and execution ability, clear logical thinking; able to efficiently manage administrative, financial, and HR tasks in parallel.

Compensation & Benefits

1. Salary: Negotiable, based on individual capability; competitive compensation offered.
2. Development platform: Work directly with the company's top management, overseeing core administrative, financial, and HR functions; full involvement in the company's overall business processes, with broad room for career advancement.

Work Location: Ho Chi Minh City