Assistant to HR Division Director

OBJECTIVES:

• To carry out a wide range of tasks – from research information to meeting preparation – smoothly, efficiently and with minimum supervision to assist HR Division Director
• To recognize, and act on, emerging priorities in the HRD's work

KEY RESPONSIBILITIES:

Manage the HR Director's diary to make sure that HR Director has time to manage team & avoid any clashes in business schedule.

Arrange the meeting for HR Director and within the Bureau – contacting attendees, organizing venues, taking the minutes, etc

Research information, interpret and translate documents based on the requirements of HR Director

Keep track of HRM Division's overall tasks & performance (including Internal Control)

Co-organize business trips and events (such as parties, celebrations, team buildings) within HR Bureau

Remind HR Departments to submit monthly reports, complete tasks, assembly & presented to the HR Director.

Participate to projects and process design activities when required

Undertake other tasks assigned by HR Director

REQUIREMENTS:

Education

• University Degree, major in Business Administration, Economics or relating areas

Experience

• At least 2 years working experiences at relevant assistant positions
• Understands and implements policies & procedures

Skills

• Good communication skill in both writing & verbal
• Organizational & time management skills
• Ability to work under high pressure
• Ability to record information accurately
• Strong attention to detail and follow-up skills
• Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel & Power Point
• Fluent in English