Job Title: Administrative Assistant
Location: Hanoi Vietnam
Job Type: Full-Time
About Us: Wizard IT is seeking a highly organized and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing comprehensive support to various departments.
Role Overview: As an Administrative Assistant at Wizard IT, you will play a crucial role in maintaining the efficiency of our office operations. You will be responsible for a variety of administrative and clerical tasks, ensuring that our staff can communicate and work effectively. Your role will involve managing schedules, handling correspondence, and providing support to different departments. You will also be involved in organizing events, managing travel arrangements, and maintaining confidentiality in all tasks.
Responsibilities:
- Prepare and edit documents, reports, and presentations. Maintain filing systems and ensure data accuracy.
- Handle sensitive information with discretion and maintain confidentiality at all times. This includes managing confidential documents, ensuring secure storage, and preventing unauthorized access.
- Manage calendars, schedule meetings, and coordinate appointments for IT team members. Handle incoming calls, emails, and correspondence in a professional and timely manner. Prepare and distribute meeting materials, reports, and presentations.
- Assist in the preparation of IT monthly reports.
- Provide administrative support for IT projects, including scheduling meetings, distributing information, and tracking progress.
- Assist with the coordination of project-related activities and deliverables.
- Assist with data entry and organization of incident reports and other relevant information. Maintain accurate and up-to-date records and files.
- Conduct research for different projects, including LinkedIn prospecting and adding companies from web visits. Support sales-related tasks and monitor emails using CRM platforms.
- Create, schedule, and publish engaging content on various social media platforms. Monitor social media channels for feedback, comments, and messages, and respond in a timely manner. Analyze social media metrics to track engagement and performance. Collaborate with the marketing team to develop social media strategies and campaigns. Stay updated with the latest social media trends and best practices.
- Assist various departments with administrative tasks, such as data entry, research, and project support.
- Make travel arrangements for staff members, including booking flights, hotels, and rental cars. Coordinate travel itineraries and ensure all travel-related documents are prepared and organized. Handle any travel-related issues or changes that may arise.
- Assist in the planning and execution of company events, including coordinating logistics, managing RSVPs, and ensuring all event materials are prepared and organized.
- Answer and direct phone calls, manage correspondence, and greet visitors.
- Organize meetings, appointments, and travel arrangements for staff members. Coordinate office events and activities.
- Assist clients and visitors, address inquiries, and provide information as needed.
- Handle basic bookkeeping tasks, process invoices, and manage expense reports
- Monitor and order office supplies, ensuring the office is well-stocked and organized.
Requirements:
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience in CRM, reporting and data filter.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and problem-solving skills.
- Previous experience in an administrative role is preferred.
Benefits:
- Be part of a dynamic and innovative team at the forefront of IT.
- Work on challenging and impactful projects that make a difference
- Competitive salary and benefits package
- Opportunity for professional growth and development
- Collaborative and supportive work environment
Location:
Hanoi
