Administrative Assistant

We are looking for a highly organized and proactive Assistant to Executive to support daily operations, task coordination, and administrative functions. The assistant will work closely with the executive to manage schedules, prepare meetings, arrange travel, and ensure smooth communication between factories and offices. The ideal candidate must be tech-savvy, detail-oriented, and capable of handling multiple tasks efficiently.

Key Responsibilities

1. Administrative & Executive Support

Manage the executive's daily schedule, meetings, and appointments

Prepare and organize meeting agendas, minutes, and follow-up action items

Handle confidential documents and sensitive information with discretion

Maintain email correspondence and assist in drafting reports

2. Communication & Coordination

Act as a key point of contact between the executive, factory teams, and external partners

Ensure clear and timely communication among stakeholders across different locations

Follow up on tasks and projects with relevant departments to provide regular updates

3. Travel & Logistics Management

Plan and book flights, hotels, transportation, and itineraries for business travel

Coordinate travel-related documentation such as visas, work permits, and schedules

Assist in event planning, including off-site meetings and company engagements

4. Task & Project Management

Track progress on ongoing projects, ensuring deadlines and deliverables are met

Use task management tools (e.g., Trello, Asana, Notion) to keep the executive informed

Provide research, data collection, and reports to support decision-making

5. Miscellaneous Errands & Support

Handle personal and professional errands as needed

Assist in procurement and vendor coordination for office-related tasks

Adapt to ad-hoc responsibilities based on business priorities

Qualifications & Requirements

Education & Experience:

Bachelor's degree in Business Administration, Management, or a related field (preferred)

2+ years of experience in an executive assistant, administrative, or coordinator role

Experience in a manufacturing, logistics, or corporate environment is a plus

Skills & Competencies:

Excellent organizational and time management skills

Strong verbal and written communication skills in English & Vietnamese

Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and task management software

Ability to handle confidential information with discretion and professionalism

Strong problem-solving skills with a proactive, can-do attitude

Ability to work independently and multitask in a fast-paced environment

Additional Requirements:

Based in Ho Chi Minh City, Vietnam with availability to work on-site

Flexible working hours to accommodate urgent tasks and coordination across time zones

Open to occasional travel to factories/offices if required

Compensation & Benefits:

• Gross salary : 10 - 15M (Negotiable)
• Working schedule: 5 days per week, NO OT
• Work location: Nam Thuan Ho Chi Minh Office, District 2.

Apply now:

Send your application to:

• Email: [Confidential Information]
• Phone/Zalo: 0886.828.278 / 0934.421.115