Admin Senior Officer/ Executive - Business Development

Work Location: The Mett Tower, 15 Tran Bach Dang street, An Khanh Ward, Ho Chi Minh City

Job Summary

Responsible for supporting the Business Development Unit with daily administrative tasks, document management, supplier payment processing, and office operations, while ensuring company policies and procedures are consistently implemented.

Key Responsibilities

Administrative & Document Control:

• Draft correspondence, perform data entry, and maintain accurate records for the Business Development Unit.
• Organize and manage a secure filing system for confidential company documents and contracts.

Supplier & Financial Administration:

• Process supplier payment requests, recommendation reports, and contracts in compliance with company procedures.
• Review and verify financial dossiers and supplier documentation with high accuracy.
• Policy Implementation & Compliance:
• Disseminate approved policies and procedures to relevant departments in a timely manner.
• Monitor and ensure adherence to internal procedures and Quality, Safety, Health, and Environment (QSHE) standards.

Office & Logistics Management:

• Manage office keys, courier/postage services, and visitor concierge (cooperatives, partners, guests).
• Support general office management and execute additional tasks as assigned by management.

Job Requirements

• Education: Diploma or Bachelor's Degree in any field (Degrees in Finance, Banking, Foreign Trade, or Business Administration are preferred).
• Experience: Minimum 1 year of administrative experience in a professional environment.
• Skills & Abilities:
• Strong attention to detail, especially when handling contracts, financial documents, and reports.
• Good multitasking ability to work smoothly with both internal departments and external partners.
• Strong problem-solving and communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).