Admin Officer (HCMC Office)

IIJ Global Solutions Vietnam is a subsidiary of IIJ Group, which has been leading as a pioneer in the field of enterprise networks, Infrastructure, and Cloud solutions around the globe since its establishment in 1992.

Established in 2016, with the mission of enhancing business productivity and flexibility to go one step further, we provide turn-key Cloud & Security solutions, and IT consulting & System integration service in Vietnam.

Admin Officer (HCMC Office)

Responsible for handling all on-site administrative tasks at the Ho Chi Minh branch and providing remote support to the Back Office team based in the Hanoi Head Office.

Main Responsibilities:

General Administration:

· Manage daily office operations, office supplies, assets, business travel, administrative documents, and office service providers.

· Support internal purchasing, payments, reimbursements, vendor coordination, and contract/document administration.

· Coordinate with building management, courier services, and internal departments to ensure smooth office operations.

Recruitment & Employee Support:

· Assist with onboarding and offboarding processes, employee accounts, equipment allocation, and related administrative procedures.

· Support administrative procedures for foreign employees (VISA, Work Permit, TRC, etc.).

Internal Events & Engagement:

· Support the organization of company events, team-building activities, company trips, annual health check-ups, and employee welfare programs.

Other:

· Perform other administrative tasks assigned by management.

Skills and Experience:

• College/University degree in Business Administration, Human Resources, or related fields.
• At least 2 years of experience in administration or office support is preferred.
• Proficient in Microsoft Office.
• Good communication, coordination, and organizational skills.
• Responsible, proactive, and detail-oriented.
• Good English communication skills.

Nice to have:

• Experience using Base.vn or similar systems.
• Experience supporting expatriates or working in a multinational environment.
• Experience coordinating with office building management and external vendors.

Benefits:

· Attractive Compensation: Competitive base salary based on your capability, 13th-month bonus, and performance bonus. Annual salary review

· Private health insurance package provided.

· Work-Life Balance: Company trips, team-building events, and internal engagement activities.

· Supportive Culture: Open, collaborative, and friendly working environment with positive and skilled teammates.

· Working hours: 9:00 – 17:30, Monday – Friday

Working location: Ho Chi Minh Office