Accounting Operations Advisor

Astellas Pharma

Early Applicant

Posted 14 days ago
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10-12 Years

Ho Chi Minh, Vietnam

Job Description

At Astellas, we believe that nurturing exceptional relationships with our employees delivers exceptional business results.

Everyone at Astellas has a responsibility for creating a brighter future for patients around the world. From the first moment, Astellas will inspire you to put this ethos into practice with a positive, agile company culture and with well-defined ethical principles, values, and systems.

Everything we do is led by our company values of integrity, being patient centric, taking ownership, delivering results, and communicating openly. These values are essential to Astellas relationship with its employees and now is an exciting time to join us as we continue to evolve as a cutting-edge, value driven life sciences innovator.

Purpose and Scope

Accounting Operations Advisor is responsible for managing the GFS activities mainly accounting operations in a country. This position ensures that financial records of an entity within the group are prepared in accordance with all statutory, regulatory and group reporting requirements.

This position ensures that there is strong control environment over relevant accounting/finance processes and that relevant controls are performed and evidenced.

This position oversees the transactional accounting activity performed by local Business Process Outsourcer (BPO) to achieve the objectives above and provide direct oversight to 2 local BPO resources. This position will collaborate with the Cluster 4 Controller to deliver financial statements and support financial reporting to the Reporting Group.

Responsibilities and Accountabilities

Responsible for achieving delivery of the statutory financial statements across the market.
Responsible for achieving accuracy of Balance Sheet balances and associated controls across the market.
Responsible for meeting statutory accounting and tax requirements.
Act as counterpart of both internal and external auditors and local Tax and Statutory authorities as needed.
Accounting Operations Advisor to manage complex accounting treatments and changes across the market.
Coordinate the monthly, quarterly, and annual financial closing process for the country.
Support Commercial Finance, Corporate and Global Functions, R&D, IS and other functional groups in financial close responsibilities, accounting matters, and projects as needed.
Support financial planning for ERT (effective rate of tax) and Tax on, transfer pricing, financial consolidation, audits, statutory or tax-related matters, and improving control framework
Align with RTR/OTC/PTP Regional Process Owners to drive process standardization at the entities.

RTR

Financial close process and reporting:

Oversee financial close and preparation of financial statements for the entities which ensure the accuracy and comply with group reporting requirements, in coordination with internal stakeholders and local BPO.
Ensure process for collecting relevant information for financial close, review and sign-off of material, in-scope accounts, reconciliations, and intercompany recharges as appropriate.
Provide accounting guidance and oversight to business partners on complex transactions.
Support Global Process Areas within entity scope (e.g. O2C, P2P, SCM) with local / IFRS and operational accounting and process guidance.
Perform cashflow forecast, manage intercompany loan and maintain good cash flow position for business need.
Collaborate with Regional Process Owner, Inventory and Intercompany Lead on Finance Master Data framework to support statutory and managerial reporting requirements.
Collaborate with Wholesaler in cash collection, review guarantee orders and negotiating on contract financial terms.

Financial compliance:

Ensure adherence to Astellas accounting policy and procedures.
Ensure business processes and financial controls are operated effectively
Ensure Finance Authorization rules are effectively applied across the entities.
Ensure adherence to Astellas policies, from Finance perspective, relating to healthcare compliance standards and interactions with Healthcare Professionals (HCPs), Healthcare Organizations (HCOs) and Patient Organizations (POs).
Perform impact assessment and implement any changes in IFRS, and provide relevant accounting treatment guidance, develop position papers collaborating with group / regional reporting team, business and external auditors as applicable

Statutory, Tax and Audit:

Supports audits from internal audit, external auditors and local Tax and Statutory authorities as needed
Overview of reports and analysis to support tax and statutory filings
Coordinate with Group treasury and tax department on Transfer pricing, preparing Transfer price documents and ensure compliance to regulations/ standards around tax related matters.
Ensure maintenance of supporting evidence of control operation for audit purposes and tax audits.
Collaborate with Finance Compliance and Governance teams around audit, control, and related processes and policies
Ensures compliance for all local statutory requirements

OTC/PTP

Service Management

Accountable for end-to-end service delivery to internal and external customers.
Lead prioritization of resources to complete multiple priorities per service delivery timelines.
Manage the overall performance of the Service Line Team including managing communications with the team and key stakeholders.
Accountable for ensuring operations maintain compliance with JSOX and Internal Audit
Ensures accurate recording of accounting entries based on IFRS and local GAAP requirements.

Request Management

Act as a key resource and escalation point for internal and external customers.
Governance, Performance Management and Reporting.
Ensure the overall service delivery meets expected KPIs
Define both quantitative and qualitative Metrics and KPIs for service delivery and report out on those Metrics to the stakeholders
Contribute to strategy and evolution of GBS by developing and maintaining a monitoring system to ensure effective and high-quality processing.
Support Operational governance committee.
Customer Experience and Relationship Management.
Promote and ensure a collaborative relationship with the internal customers. Be responsive to requests per the SLA ensuring compliance with standard processes and internal controls.
Chair meetings as required to facilitate process improvement or issue resolution requiring a broader cross functional group and present at Senior Management meetings.
Manage the relationship with the internal Business partner/s to ensure high delivery of the services
Knowledge Management & People Development.
Represent his/her own team and the wider service delivery team as Subject Matter Expert and conduct trainings as required.

Continuous Improvement

Identify opportunities to improve customer service and collaborate with Optimization Leads and continuous improvement leads to prioritize and implement projects.
Project management with key stakeholders in global projects.

Financial / Budget Management

Develop annual operating plan/budgets for the service line and managing actual figures against budget, including explaining deviations.

Required Qualifications

Minimum Qualification

University degree in Accounting, Finance or related discipline
At least 10 years of progressive Finance experience
Fluency in local language, English conversational and business English (equivalent to TOEFL IBT 105+, or 6.57 IELTS, CAE- Cambridge English advanced exam, TOEIC Listening 400+, Reading 400+, Speaking 150+, Writing 150+)
Chief accountant certification is a must
Proficiency in SAP (especially for SAP Hana)

Minimum Experience

Solid working knowledge of accounting (IFRS/Local GAAP) and internal control standards
Advanced experience with Excel and PowerPoint
Experienced, credible leader, demonstrable ability to manage and inspire a team
Must be IT literate, and familiar with Financial Systems

Job Specific Skills