Supervisor, Office Management and Administration

Overview:

Responsible for organizing and operating general administrative activities and office management; ensuring administrative work runs smoothly, effectively and in compliance with company policies and regulations.

Main responsibility:

Overall management of office operations and related services:

1.1 Conduct supplier searches and provide quotes for office equipment.

1.2 Update quotes from current suppliers every December.

1.3 General supervision of office operations including office rental, equipment, repair and maintenance of facilities, renovation, decoration, office layout, seating arrangement, stationery supply, asset management, etc.

1.4 Perform and supervise routine and ad hoc maintenance, repair and overhaul to ensure good operation

Purchasing and administrative cost management

2.1 Implement purchasing according to approved plan

2.2 Control the use of goods, periodically conduct inventory

2.3 Ensure administrative costs are used effectively

Controlling the activities of legal documents and records

3.1 Managing documents, records, archives... is the responsibility of Administration

3.2 Sending internal emails, managing data room.

Participate in organizing activities to connect and develop corporate culture

Coordinate with relevant departments (Marketing, L&D) to implement important programs, events in the company and employee engagement activities.

Background/ Experience

• Bachelor&aposs degree in Human Resources Management, Business Administration or similar experience in related fields
• At least 5-10 years of experience

Specific job skills

• Asset management
• Administrative management
• Office management
• Document and warehouse management
• Problem-solving skills
• Good communication skills
• Leadership skills
• Fluent in English