Senior HR Executive

HR Planning & Organization

• Issue and Register Company regulations with Labor Dept;
• Support HRM to collect data for HR Report Weekly, Monthly, Quarterly;
• Update Yearly Salary Benchmarking and support HRM to build-up Structure of Salary & Allowances
• Support HRM to collaborate with internal stakeholders to build KPI/OKR & Career Development.
• Prepare written HR Decisions and Announcements (C&B, termination, non-renewal)

Contract

• Prepare Contracts/Annexes based on the approved templates and agreements with employees/ freelancers/ interns/ etc;
• Prepare PAF-2 to calculate new salary and allowance.
• Calculate LUC monthly and update it on Odoo;

C&B Management

Attendance Control:

Timesheet: Cross-check attendance data exported from FP devices and from Odoo to prepare a monthly summary;

Overtime: submit BOD for approval and convert OT hours into Paid Leaves. Control max.OT per month/year;

Leaves: Allocate, monthly control, and encashment for their unused leaves upon termination;

Payrolls:

• Prepare monthly salary sheets;
• Send Payslips to employees and answer questions;
• Remuneration of freelancers: prepare Service Acceptance Forms for signing
• Go to the bank to process the salary/fee payment.

Bonus, Award & Allowances:

• OKR/KPI: Sum-up, calculate and pay quarterly KPI Bonus;
• Award of Long Service and other Awards: calculate and payment;
• Bonus of Mission, Welcome, Spot, Dedication, : calculate and payment
• Bonus of Incentive (Buddy, Entry test, Attractive): calculate and payment
• Allowance of Flexi, Travel bank: calculate and payment.
• Prepare written HR Decisions on bonuses, and awards.
• Conduct annual and semi-annual employee evaluations
• Sum up data of evaluation, ask for BoDs approval;
• Support HRM to prepare documents for unscheduled salary review, unsual increase.

Compulsory Insurance:

• Collect employees info for Ins. registration
• Submit monthly changes (salary, on/off,)
• Submit and track income compensation results for sickness, maternity
• Reconcile C12 Insurance data and prepare payment sheet
• Handover SI book and answer about SI.

Private Insurance:

• PVI: monthly update list (on/off) and reconcile balances with PVI. Collect documents of employees. Prepare decisions on list of relatives;
• Manulife: yearly update/register and payment;
• Guide employees to claim the Private Insurance.
• Health Check for employees:
• Arrange annual health check for employees.
• Compilation of employee&aposs health information and submit reports (if required by Law)

PIT Obligation

• Register & update Employees PIT code;
• Submit monthly PIT report and payment;
• Submit yearly PIT finalization and do PIT return;
• Support expats to do their PIT return;
• Issue Certificate of PIT withholding & Income;
• Instruct employee to prepare documents and register Dependants PIT Code.

Company Union

• Monthly reconciliation with Union Board;
• Prepare payment sheet for union fee;

Event & Activities

• Support other indoor activities (Speak Out, Year-end Party, X-mas, innovation contest, other events);
• Support outdoor activities (sports, team building,..).
• Employee wellbeing: for wedding, funeral, giving a birth, school fee, accommodation, etc.

Others

• Scan and save HR documents in the folder/server;
• Archive hard copies in the filing cabinet.

Benefits

• At least 14 days Annual leave + 1 Birthday leave
• Working in a young, dynamic, and friendly environment with supportive individuals
• Develop your knowledge and skills in an international working environment for your future career path
• Compulsory insurance: Social insurance Health Unemployment according to Labor Law
• Take part in company events (Team building, Year-End party, football, badminton,etc.).
• Enjoy fruit and snacks at work (e.g. fruit day)
• Special awards for outstanding performance (employee of the quarter, employee of the year, etc.)
• Enjoy fully covered team building trips with the company

Requirement:

• Bachelor or Masters degree in Human Resources, Business Administration, or related fields.
• Minimum 3-5 years of HR experience, with strong expertise in Compensation & Benefits (experience in Recruitment is a plus; experience in construction or IT industry is an advantage).
• In-depth knowledge of Vietnamese labor law, HR policies, payroll, PIT, insurance, and employee benefits management.
• Good English communication skills (both written and verbal) to work effectively with expats and diverse stakeholders.
• Proven ability to manage HR operations with accuracy, confidentiality, and attention to detail.
• Strong analytical skills with the ability to interpret data and provide insights for HR decision-making.
• Ability to handle multiple priorities, meet deadlines, and work under pressure.
• Excellent interpersonal and relationship-building skills with colleagues and external partners.
• Culturally sensitive, able to work with people from various backgrounds.
• Proficient in MS Office (Word, Excel, PowerPoint) and email.