Senior Accounts Payable Specialist - Marketing

Job Description:

Marketing Cost Accounting:

Reviewing and verifying documents.

Reconciling accounts payable.

Reporting.

1/ Marketing Cost Control

Check the validity of cost documents: contracts, purchase orders, proposals, acceptance reports, invoices

Ensure costs are within the approved budget

Classify costs into the correct accounts (641, 242, 335,...)

2/ Accounting and Recording of Costs

Record marketing costs in the correct period (accrual & actual)

Perform monthly accrual entries

Allocate costs (if any: prepaid expenses, long-term campaigns)

Ensure correct mapping: Cost Center / IO / WBS

3/ Supplier Accounts Payable Management

- Reconcile accounts payable with suppliers periodically

- Check payment terms according to contracts

- Develop payment plans, avoiding delays or duplicate payments

- Control the balances of accounts payable accounts (331...)

4/ Payment Control:

- Check payment documents for completeness before submission for approval

- Ensure compliance with internal procedures (approval, Budget, PO,...)

5/ Reporting, Analysis, and Archiving:

- Prepare monthly marketing expense reports, analyze expense fluctuations.

- Monitor pending contracts,...

- Maintain complete records of original contracts,...

- Prepare aging reports.

And other reports and tasks as required.

Requirements:

- Education: Bachelor's degree in Accounting or Finance.

- Experience: 4-5 years in accounts payable.

- Preference will be given to candidates with experience in manufacturing, FMCG, or marketing, and a good understanding of tax laws.

- Skills: Knowledge of Vietnamese Accounting Standards (VAS) and tax regulations.

- Proficient in Excel and accounting software (SAP, Misa, Fast, etc.).

- Careful, honest, and possessing strong communication and teamwork skills.

*Work location: 217 Nguyen Van Thu Street, Da Kao Ward, District 1, Ho Chi Minh City.

*Working hours: 44 hours/week, Monday to Friday & Saturday mornings (flexible WFH).