I. JOB PURPOSE
1. Invoice Management
- Receive, review, and accurately process invoices, ensuring compliance with company policies and regulatory requirements.
- Match invoices with Purchase Orders (POs) and Goods Receipt Notes (GRNs), resolving discrepancies promptly.
2. Payment Processing
- Schedule and execute payments (bank transfers, credit card payments, electronic transfers) accurately and timely.
- Maintain accurate payment records and vendor files within ERP and financial systems.
3. Stakeholder Relationship Management
- Maintain regular communication with Stakeholders to handle payment inquiries, disputes, and reconciliation issues.
- Support negotiations of favorable payment terms and discounts where applicable.
4. Reporting
- Prepare weekly/monthly cash flow projections related to AP.
- Assist in month-end closing activities including AP reconciliations, accruals, provisions, and expense analysis.
- Generate periodic and ad-hoc reports related to expenses and payables to support financial analysis
5. Compliance and Audit Support
- Ensure AP practices comply with statutory and SOX requirements.
- Prepare documentation and provide support during internal and external audits.
II. REQUIREMENTS
1. Knowledge
- Bachelors degree in Accounting, Finance, or a related field.
- Experience in American accounting is an advantage.
2. Skills
- Effective communication skills.
- Strong ability to work both independently and in a team.
- Diligent, hardworking, able to handle high-pressure situations.
- Attention to detail, quick-thinking, and high level of responsibility.
- Proficient in English language skills, both reading and writing.
3. Experience
- 3-4 years of experience in the field of Finance and Accounting.
- Preference given to candidates with experience in general accounting and previous employment in an E-commerce company.
- Proficient in using Microsoft Excel and ERP-365 Dynamics software.
