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Job Summary:
Purchasing Officer is responsible for all procurement activities for construction, engineering, and other project-related requirements, ensuring timely delivery, cost-effective and compliance with technical and safety standards. This role also supports general purchasing needs across the company, contributing to operational excellence and sustainable supplier partnerships.
Key Tasks and Responsibilities:
A. Project Procurement
- Lead and coordinate procurement for construction, engineering, and technical projects, from tendering through contract award and delivery.
- Align purchasing schedules with project timelines to prevent delays, closely coordinating with relevant departments/ teams/ sections and Project Management personnel.
- Ensure all purchased items meet approved technical specifications and quality standards, working with engineering and production teams to verify requirements.
- Prepare and maintain procurement plans, documentation, and regular progress reports for management and project stakeholders.
B. Vendor management
- Source, evaluate, select, and develop qualified suppliers for machinery, equipment, construction materials, and related services.
- Collect quotations, analyze and compare pricing, commercial terms, and propose optimal purchasing solutions.
- Negotiate contracts with project vendors, ensuring favorable terms for quality, price, and delivery.
- Coordinate with suppliers and internal teams during equipment delivery, installation, and commissioning phases.
- Conduct supplier performance reviews, focusing on technical capability and reliability, and coordinate with Quality Control to address non-conformities promptly.
C. Contract & Risk management
- Draft, review, and negotiate project purchase agreements, including penalty clauses, warranty terms, and delivery milestones.
- Monitor contract compliance, address disputes, and mitigate risks in project procurement, in collaboration with Finance and relevant stakeholders.
- Follow up on warranty terms, service support, and claim procedures where needed.
D. Cost and compliance control
- Perform cost analysis and evaluations for high-value project purchases.
- Ensure compliance with internal/ external legal standards and/or regulations governing the Company and/or the business of the Company, coordinating with relevant stakeholders when required.
E. General Purchasing
- Support day-to-day procurement needs across departments
- Maintain purchasing records, update SAP database when required, and track order statuses, liaising with requesters to ensure timely delivery and accurate documentation.
- Other relevant tasks as assigned by Purchasing Manager or Head of Administration.
Skills and Abilities
- Solid understanding of construction materials, engineering equipment, and technical supplier markets
- Well-structured, systematic and accurate working style
- Project coordination and time management skills
- Advanced negotiation skills for Capex and Opex procurement
- Analytical thinking for cost and risk assessments
- Excellence communication and cross-functional collaboration abilities
- Fluency in Vietnamese and English
- Microsoft Office proficiency
- ERP/ SAP experience preferred
Experience and Education
- 3+ years of relevant experience in technical procurement, especially in machinery, equipment, or construction materials.
- Bachelor Degree or higher in Business, Logistics, Foreign Trade, Supply chain Management, Engineering, or a relevant field.
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[Confidential Information]
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0256 7308 896 093 4127 817
www.kurz.vn/career/
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