Job Title
Project Manager
Job Description Summary
Provides professional project management experience to designated projects and assignments at a client site, campus, and facilities.
Job Description
Project Specific:
1.1 - Scope Management
- Provide governance and functional support to the project team.
- Define project scope, clearly outline project objectives, deliverables, and key milestones.
1.2 - Planning/Scheduling
- Interface with project delivery team members with regard to schedule status.
- Ensure schedule is aligned to contractual timings where applicable.
- Ensure schedules are rigorous in terms of their practical construct.
- If required, assist with stakeholder management to explain schedule slippage.
1.3 - Procurement Management
- Provide functional support to the project to enable the appropriate delivery of the procurement process.
- Leverage the procurement process and learnings across the project team to provide increased effectiveness on individual projects.
1.4 - Budget Management
- Develop detailed budgets with consultant teams and create a comprehensive budget that includes all potential costs, such as labor, materials, and overheads.
- Resource allocation, assign resources efficiently to ensure optimal use of time and budget.
- Regular Financial Reviews, conduct periodic financial reviews to compare actual spending against the budget.
- Cost Tracking, implement a system for tracking costs in real-time.
- Variance Analysis, analyze any variances between budgeted and actual costs, and adjust plans accordingly.
1.5 - Project Control & Risk Management
- Monitor and review project performance at a high level by regular review of the defining project control metrics of progress and performance management, schedule status against planned, productivity factors and budget performance.
- Monthly review of project progress, financial performance and risk management.
- Provide support to the project in terms of project controls resources, including personnel, systems and hardware.
- View a reduction in tender/ forecast margin as a loss and an improvement on budgeted margin a success.
- Review the mandated reports and investigate any irregularities.
- Identify potential financial risks and develop mitigation strategies.
- Set aside a contingency budget to handle unexpected expenses.
- Provide functional risk support to the projects to enable the appropriate delivery of the risk management process.
- Review Project Risk Registers to ensure analysis is fully complete and adequate on all projects delivered.
- Ensure Risk Treatment plans are complete and effective.
- Sound working knowledge of quantitative analysis inputs and outputs to guide proper decision making.
- Monitor the effective and accurate interface between Risk Management, project schedule, project financials and other project & commercial management processes.
- Leverage risk management learning's from individual projects and communicate to broader business unit.
- Drive the action plans from lessons learnt sessions and drive a No Blame culture within project team.
1.6 - Stakeholder Management, Communication & Document Control
- Maintain clear and consistent communication with stakeholders regarding project financial status.
- Negotiate with vendors and suppliers for better rates and terms.
- Build strong relationship with clients and customers both internal and external .
- Assess the effectiveness of the project team's communications outcomes with the critical project stakeholders.
1.7 - Performance Management
- Monitor the performance of the project team to ensure productivity and efficiency.
- Invest in training for the project team to improve skills and efficiency.
1.8 - Contract Management
- Prepare, review and obtain agreements to enter into contract with clients and supply chain.
- Thoroughly review contracts to ensure they are financially favorable and terms are clear.
- Verify evidence of compliance with contract terms for extension of time and variations.
- Manage change orders efficiently to avoid scope creep and additional costs.
1.9 - Reporting and Documentation
- Prepare regular financial reports for stakeholders to keep them informed of the project's financial health.
- Maintain detailed documentation of all financial transactions and decisions.
- Check to ensure the Cushman & Wakefield Project Management Methodology (PMM) is being followed.
- Provide oversight and functional support to the projects to ensure the delivery of the PMM processes.
- Closely review the project reports and assess and manage the performance of the Project Manager and the project team under control.
- Leverage the allocation of expertise and learnings across the projects to provide increased effectiveness at individual project levels.
- Ensure lessons learned and project review findings are actioned and share with the teams and peers.
1.10 - Quality Management
- Implement quality assurance processes to avoid costly rework.
- Ensure client satisfaction to avoid penalties and enhance the possibility of future projects.
- Lead all activities and provide functional support on projects to enable the appropriate delivery of quality outcomes. Leverage quality learnings from individual projects across all projects.
- Facilitate, lead and influence to achieve a culture of quality and continuous improvement within the project team.
1.11 - Project Closure
- Conduct a final review of the project's financial performance.
- Document lessons learned regarding financial management for future projects.
Requirements
- Degree in project management, construction management, civil engineering, mechanical or electrical engineering (or a related field).
- At least 5 years construction, development, and mission critical industry experience.
- Proven track record of successful fit out and construction project delivery.
- Achieved industry recognized professional qualification, such as RICS, COIB, AIPM (CPPD), PMP, MSP, ICE or similar.
- Industry specific training in contracts and procurement.
- Proficiency in project management software (e.g., Project, Primavera, Procore) and other relevant tools
INCO: Cushman & Wakefield'
