Provide comprehensive administrative and operational support to the Managing Director, ensuring all secretarial and organizational requirements are effectively met.
Handle confidential correspondence, manage travel arrangements including flights, visas, and hotel reservations with a high level of accuracy and discretion.
Coordinate and schedule meetings, prepare agendas, and record minutes in a timely and organized manner.
Deliver translation and interpretation support for the Managing Director (English – Vietnamese) to facilitate clear and effective communication.
Act as a key liaison between the Managing Director and external parties, including suppliers and government authorities.
Oversee driver management, including scheduling transportation, coordinating pick-up and drop-off arrangements, and ensuring smooth daily mobility.
Assist in hosting guests, coordinating reception logistics, and supporting business travel arrangements.
Undertake special projects and ad-hoc assignments as required, maintaining flexibility and professionalism.
Handle sensitive and confidential information with the utmost discretion and integrity at all times.
Requirements
Able to work independently while also contributing effectively as a team player.
Demonstrates initiative, strong presence, and effective decision-making with good prioritization skills
Strong verbal and written communication skills in English.
Excellent organizational and time management skills, with the ability to prioritize tasks efficiently.
Proven ability to multitask, solve problems, and meet tight deadlines.
Mature, detail-oriented, and well-organized, with at least 2 years of relevant work experience.
Professional in both appearance and attitude.
Proficient in Microsoft Office with strong overall computer literacy.
Proficient in using AI tools.
Proactive, self-motivated, and able to perform well under pressure.
5 years of experience in Office Administration
At least a Bachelor's Degree in Secretariat, Business Administration, English or equivalent.
