Office Admin Associate - ShopeeFood

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Job Description

Job Description

Reception Duties
Greet and welcome guests promptly with a positive and helpful attitude;
Direct visitors to the appropriate person or department;
Maintain the reception area to be tidy, presentable, and well-stocked with necessary materials (e.g., brochures, stationery).
Payment & Expense Management
Handle monthly payments for office-related services (rent, utilities, internet, etc.) and ensure timely processing;
Coordinate with vendors and the finance team to verify invoices and resolve any payment discrepancies.
Travel & Logistics
Arrange business trips for employees, including flights, hotels, and Arrange business travel (flights, hotels, transportation) efficiently.
Event Management
Support in organizing internal events;
Support in arranging logistics for meetings and training sessions at the office.
Office Supplies & Facility Management
Manage procurement and replenishment of office supplies, pantry items, and F&B;
Monitor stock levels, control costs, and coordinate with vendors for timely delivery;
Ensure a safe, efficient, and well-maintained office environment;
Coordinate periodic maintenance and ad-hoc repairs;
Monitor, replenish, and organize office supplies, equipment, and furniture.

Requirements

Fresh graduates or candidates with less than one year of relevant experience;
Be a team player and be able to work well under pressure;
Exceptional verbal & written communication skills in both English and Vietnamese;
Proficiency in Microsoft Office (Word, Excel) and Google Workspace;
Detail-oriented, self-motivated, data-driven, and execution-focused;
Excellent multi-tasking and time-management skills with the ability to prioritize effectively;
Experience in admin, facilities, or event coordination;
Familiar with vendor management & payment processes.

Please note that only shortlisted candidates will be contacted for the next steps within three weeks.