Job Description

Employment Type: Full-time
Working Location: Singapore
Salary: S$3,500 - S$4,800 per month, depending on qualifications, skillsand relevant experience

About Us

We are a Singapore-based ship management company managing adiverse fleet of approximately 20 vessels, including FSUs, Oil Tankers,Chemical Tankers, Bulk Carriers and Container Vessels.

We are seeking a motivated, responsible and detail-orientedMarine Executive to join our Marine Department and provide operational,administrative and documentation support to our Marine Superintendents in theday-to-day management of our fleet.

This position is open to both experienced candidates andfresh graduates who are interested in developing a long-term career in shipmanagement and marine operations. Candidates without a maritime background arewelcome to apply, provided they demonstrate a strong willingness to learn, goodanalytical and organisational skills, and the ability to communicateeffectively with different stakeholders.

On-the-job training will be provided to help the successfulcandidate develop the necessary knowledge of marine operations, vesseldocumentation, international maritime conventions and the company's SafetyManagement System (SMS).

Key Responsibilities

Provide marine documentation, administrative and coordination support to the Marine Department and Marine Superintendents.
Maintain and monitor vessel certificates, statutory documents, marine records and related databases.
Follow up with vessels, Masters and relevant parties on outstanding documents, submissions and operational matters.
Assist in coordinating with Classification Societies (Class), Flag States, shipping agents and other external parties on vessel-related matters.
Prepare and maintain marine reports, checklists, forms, correspondence and other operational documentation.
Assist in the preparation and maintenance of records for internal and external audits, inspections, surveys and vetting activities.
Assist in maintaining and updating documentation relating to ISM, ISPS, SOLAS, MARPOL, STCW, Classification Society and Flag State requirements.
Monitor certificate validity and renewal schedules and follow up on outstanding requirements.
Maintain proper filing, document control and vessel records in the company's management systems.
Assist Marine Superintendents in preparing reports, meeting materials, performance summaries and other marine-related documents.
Track outstanding action items and coordinate follow-up with vessels and relevant stakeholders.
Assist in updating vessel particulars, operational records and other information in the company's systems.
Support process improvement, digitalisation, data analysis and other departmental projects where appropriate.
Perform other duties and projects as assigned by the Marine Department.

Requirements

Diploma or Degree in any relevant discipline. Candidates with qualifications in Maritime Studies, Nautical Studies, Marine Engineering, Shipping, Computing, Information Technology, Data Analytics, Artificial Intelligence, Business or other related fields are encouraged to apply.
Open to fresh graduates and candidates with relevant working experience. Previous experience in ship management or the maritime industry will be an advantage but is not mandatory.
A strong interest in developing a career in ship management, marine operations and vessel management.
Willingness to learn maritime regulations, vessel documentation procedures and the company's SMS requirements.
Good command of written and spoken English.
Strong organisational, analytical and document management skills.
Proficient in Microsoft Office applications, particularly Excel and Word. Knowledge of data analysis, digital tools, automation or AI applications will be an advantage.
Meticulous, responsible, proactive and able to follow up on tasks independently.
Good communication and interpersonal skills, with the ability to work effectively with colleagues, vessels and external parties from different nationalities.
Able to work in a structured environment, manage multiple tasks and work independently with appropriate guidance and supervision.

Training and Career Development

The successful candidate will receive on-the-job trainingand guidance from experienced Marine Superintendents, with opportunities todevelop practical knowledge in vessel management, marine documentation,statutory compliance, audits, inspections and marine operations.

Candidates with strong analytical, digitalisation orAI-related skills may also have opportunities to contribute to improvements inmarine reporting, data management, document control and departmental workflows.

This position offers a long-term career developmentopportunity for candidates who are keen to acquire maritime industry knowledgeand grow within a professional ship management environment.

Application

Interested candidates are invited to submit their updatedCV, stating their educational qualifications, relevant skills, workingexperience (if any) and expected salary.

Only shortlisted candidates will be notified.