HR EXECUTIVE

Job Summary

Handle comprehensive HR administration and daily HR operations to support business functions effectively. Manage payroll, employee records, work pass processes, and compliance with Singapore employment regulations.

Responsibilities

• Process monthly payroll including attendance, overtime, allowances, deductions, and leave records to ensure accurate employee compensation
• Manage work pass applications, renewals, cancellations, and related administrative tasks to maintain legal workforce compliance
• Monitor foreign worker quota, levy payments, and work pass expiry dates to support workforce planning and regulatory adherence
• Coordinate employee onboarding and offboarding by preparing employment documents and managing final salary settlements
• Maintain and update employee records and HR databases to ensure data accuracy and accessibility
• Administer IR21 and other employee tax-related documentation to comply with tax regulations
• Coordinate workers accommodation and dormitory arrangements to support employee welfare
• Handle CoreTrade registration, renewal, and construction worker training/certification processes to ensure workforce qualifications
• Prepare employment contracts, letters, memos, and other HR documents to support HR operations
• Liaise with MOM, BCA, dormitory operators, training centres, and other external parties to facilitate HR compliance and operations
• Assist with recruitment activities including interview scheduling and new employee onboarding to support talent acquisition
• Ensure HR practices and documentation comply with Singapore employment laws and company policies to mitigate legal risks
• Perform general HR and administrative duties as assigned to support overall HR function

Preferred competencies and qualifications

• Diploma or Degree in Human Resources, Business Administration, or related discipline
• At least 3-4 years of relevant HR experience in Singapore
• Experience in the construction or engineering industry
• Familiarity with Singapore Employment Act, MOM regulations, and foreign worker administration
• Experience handling Work Permit and S Pass matters and payroll processing
• Proficiency in Microsoft Office, especially Microsoft Excel
• Ability to work independently and manage multiple HR administrative tasks efficiently
• Strong communication and interpersonal skills
• Detail-oriented, responsible, and well-organised