About PT Lab:
PT Lab is an innovation lab at the forefront of robotics, hardware, and embodied AI. We are working on hard problems - smart physiotherapy devices, autonomous drones, and high-fidelity teleoperation systems - to solve real-world challenges. Our team is agile, ambitious, and driven by a mission to turn bold ideas into reality. As the Executive Assistant, you will be the operational backbone of PT Lab, ensuring seamless execution and enabling our leadership and engineers to focus on innovation.
This is a role combining administrative excellence, project coordination, and strategic support - ideal for someone who thrives at communication, execution, and problem-solving.
As the Executive Assistant at PT Lab, you will:
- Act as the communication hub between the Head of PT Lab, internal teams, and external stakeholders, ensuring alignment and clarity.
- Manage the Head of PT Lab's calendar, meetings, and communications with high attention to detail, prioritizing strategic engagements and deep work time.
- Coordinate and monitor cross-functional projects, tracking timelines, deliverables, and resources to ensure smooth execution.
- Organize international/domestic travel, including visa arrangements, flights, accommodations, and itineraries for team members and partners.
- Handle lab operations, including facility management, equipment procurement, and supplier coordination in Vietnam and China.
- Prepare briefing notes, meeting agendas, and documentation for internal and external meetings, ensuring professionalism and accuracy.
- Act as a liaison for visiting partners, including itinerary planning, meeting arrangements, and logistics for factory visits and conferences.
- Solve problems flexibly and resourcefully, especially in a startup environment where adaptability and creativity are key.
- Proactively anticipate needs, streamline operations, and approach every task with a strong customer-service mindset to keep PT Lab running efficiently.
Basic Qualifications:
- 1+ years of experience as an executive assistant, operations coordinator, or similar role in a fast-paced, technical, or startup environment.
- Fluency in Vietnamese and Englishclear, professional communication is critical. Chinese is a plus.
- Exceptional organizational skillsyou can juggle multiple tasks, prioritize effectively, and keep everything on track.
- Proactive problem-solvingyou anticipate challenges and take initiative to resolve them.
- Ability to work independentlyyou're a self-starter who takes ownership of tasks with minimal supervision.
- Tech-savvyproficient with Google Workspace, Microsoft Office, and project management tools (e.g., Trello, Asana).
- Strong interpersonal skillsyou build relationships easily and represent PT Lab with professionalism.
- Attention to detail you ensure nothing is overlooked, and everything runs flawlessly.
- Adaptability and a customer-service mindsetyou thrive in a dynamic environment, pivot quickly, and prioritize the needs of the team and partners.
- A can-do attitudeyou're resourceful, solution-oriented, and eager to tackle new challenges.
Preferred Skills and Experience:
- Experience in a technical or engineering environment is a plusyou understand the needs of hardware developers and researchers.
- Interest in robotics, hardware, or innovation is a plusyou're excited to be part of a team building the future.
