Reporting to the Deputy CEO & CFO you will undertake a full range of secretarial and administrative duties for them and to ensure the efficient and effective running of their daily business.
A. Key Responsibilities:
1. Administrative Support:
- Manage the schedules, arrange meetings, and organize events for the Core Management Team.
- Prepare documents, reports, presentations, and other administrative tasks as required.
- Coordinate and organize meetings, take minutes, and follow up on assigned tasks.
- Information Management:
- Collect, compile, and analyze necessary information for strategic decisions by the Core Management Team.
- Maintain an organized filing system for information and documents, ensuring confidentiality and accessibility.
2. Communication and Coordination:
- Act as the point of contact between the Core Management Team and other departments within the company, as well as external partners.
- Handle and respond to requests, inquiries, and issues from stakeholders.
3. Project Support:
- Assist the Core Management Team in the implementation and monitoring of strategic projects.
- Track progress and report on the outcomes of projects, ensuring goals are met.
4. Budget Management:
- Assist the Core Management Team in planning and managing the budget.
- Monitor expenditures and prepare periodic financial reports.
5. Analysis and Reporting:
- Analyze business, market, and competitor data to provide valuable insights for the Core Management Team.
- Prepare periodic and ad-hoc analytical reports.
- Perform other tasks assigned by the line manager.
B. Requirements
1. Education background requirements:
- Bachelor's degree or higher, preferably in Business Administration, Economics, Finance, or related fields.
2. Experience/Industry requirements:
- At least 3-5 years of experience in an executive assistant role or similar positions.
- Excellent organizational and time management skills.
- Strong communication and negotiation skills.
- Analytical and problem-solving abilities.
- Proficiency in office software (Microsoft Office, Google Workspace).
- Detail-oriented, meticulous, and highly responsible.
- Ability to work independently and as part of a team.
- Maintain confidentiality and handle sensitive information discreetly.
3. Competency requirements:
- Analysis & Problem Solving: Proactively identify and analyze issues by evaluating key data, isolating root causes, and providing well-reasoned solutions.
- Client Centric: Foster strong relationships with key stakeholders and ensure a seamless, service-oriented experience.
- Communication: Communicate with confidence and professionalism, tailoring messages to different audiences while fostering trust and credibility across all levelsboth internally and externally.
- Accountability & Ownership: Effectively manage multiple tasks, projects, and resources, balancing priorities and adapting to changing demands to ensure seamless execution.
C. Benefits:
- Allowances
- Work from home 4 days/month
- Full salary insurance
- Premium health insurance
- Flexible check-in/check-out
- Tet, performance bonus
- Up to 19 days of leaves
- Enjoy free coffee and tea
- Laptop provided
