The role involves managing staff under the field assigned by the Head of the department and being directly responsible for managing teams across various operational areas.
Responsibilities
- Manage staff under the field assigned by the Head of the department; directly responsible for managing teams:
- Asset and Equipment Management
- Space and Access Management
- Vehicle and Transportation Management
- Facility Services Management
- Develop, manage, and improve operational processes related to asset and equipment management, space and access management, vehicle and transportation management, and facility services management.
- Ensure that procedures for asset registration, inventory control, space allocation, vehicle operation, and outsourced facility services are implemented consistently and in compliance with university regulations.
- Coordinate the development, implementation, and periodic review of standard operating procedures (SOPs) for the areas listed above.
- Monitor the effectiveness of operational processes and propose improvements to enhance efficiency, transparency, and service quality.
- Coordinate with academic departments regarding laboratory and equipment usage.
- Support operational activities related to facility management and campus operations.
- Plan and prepare annual budget estimates for:
- Purchasing stationery, regular items, inventory, vehicle - transportation and services such as security – cleaning, landscape, insect control.
- Working with industries and faculty to plan for new procurement and maintenance of laboratory equipment, procurement and maintenance of classroom equipment, meeting rooms, and other items to support events.
- Providing professional support, guidance and advice in relation to all day to day operations to site based FM teams.
- Monitoring budgets and outcomes for all site based FM Works programmers and undertaking formal audits.
- Asset management; Arrangement of usage and management of all facilities of VGU: facilities, equipment, working equipment; ensure utility availability for the whole university.
- Manage assets obtained from international cooperation projects of VGU (if any).
- Managing the FM Audit hierarchy, Quality Management Program and Promoting Best Practice across all sites.
- Coordinate with IT to ensure good condition of network system and other IT equipment.
- Supporting the Group Head in providing creative and commercial solutions to future bid requirements and producing first draft submissions.
- Compiling cost and data information for future bids so as to ensure risks and margins can be accurately identified.
- Ensuring that all contractual and statutory requirements are met in full across the existing internal regulations of VGU and regulations with the provision of high quality management information.
- Consolidate report and perform asset management duties as per the Government regulations.
- Manage, guide and effectively use facilities, equipment, and tools, save utility.
- Security and cleaning management; Ensure security for daily operation or event.
- Manage equipment and furniture in laboratories, classrooms, meeting rooms, and offices.
- Take part in physical inventory, check and take over assets, liquidate asset, firefighting and disaster preparedness.
- Prepare monthly work plan and implement it in accordance with general plan of VGU, coordinate with related departments to resolve unexpected issues.
- Report in timely manner as per requests from supervisors and VGU.
What we look for
1. Qualification:
- At least Bachelor in business administration, Finance or the relevant working experience in the required field
- A first degree in a business or facility management discipline
- A higher degree and/or relevant post graduate/professional qualification in facility management
- Professional health & safety qualification e.g. NEBOSH General Certificate, IOSH.
- Evidence of continued professional development.
2. Experiences:
- Experience in leading teams of technicians or other;
- Experience in Facility Management of university or other service oriented institution/company.
3. Knowledge:
- A progressive, dynamic and flexible approach to delivery of Facility and Asset Management Services;
- A proven track record of Customer Relationship, Quality, Project and Financial Management;
- Demonstrable experience of delivery in a similar role with experience of Bid support, development and mobilisation of new contracts;
- An experienced senior facility management professional with a sound knowledge of a Statutory compliance;
- Excellent Interpersonal and Drafting skills;
- A sound knowledge of MS Word, Excel and Project;
- Understanding of workings of technical equipment;
- Basic knowledge about repairing facility equipment e.g. Air Conditioning, electrical cabling, etc.
4. Skills
- Fluent in both oral and written English, fluently use English in discussions/meetings and prepare English report;
- Excellent interpersonal and communication skills and ability to work collaboratively;
- Ability to understand and analyse data and produce coherent reports to present to senior management;
- Excellent organisational skills.
5. Behaviours required
- Highly responsible;
- Openes, willing to work within the team;
- Willingness to spend periods away from home (overnights) and to work some unsocial hours (evenings and weekends).
What we offer
- VGU is an equal opportunity employer committed to providing employment opportunities without regard to race, color, sex, age, national origin, religion and other legally protected status;
- Competitive salary package with 13th-month salary; Performance- and seniority-based salary increases
- Social insurance from the first month; 24/7 accident insurance (DBV)
- 12 days annual leave, 3 days fully paid sick leave; holiday and Tết bonuses
- Career development and professional training opportunities
- University-provided laptop; clothes allowance
- Free daily shuttle bus from the center of HCM city to VGU campus
Application process
Kindly send your profile and university degrees, other relevant certificates to[Confidential Information]:
Thank you for your attention and application!
