Assists Director of Finance to ensure the smooth and efficient running of the Finance Department within the Accounts and General Division
- Assists with the development and maintenance of a detailed Department Operations Manual that reflects policies and procedures, work processes and standards of performance within the Division. Ensures annual review to accurately reflect any changes.
- Assists with the preparation and regular update of the Finance Departmental Budget, in close cooperation with the Director of Human Resources ensuring targets are met and costs are effectively controlled.
- Ensures that an efficient and accurate filing system, both manually as well as electronically is maintained at all times.
- Keeps and safeguards all contracts and financial documents.
- Administers and monitors the billings and utilisation of sponsorship fund.
- Administers and monitors the billings and claims for staff incentive for Food and Beverage promotion.
- Verifies Furniture, Fixtures and Equipment (FF and E) movements and check the historical cost for all items to be written off.
- Checks and records all purchase requests on FF and E against the budget.
- Prepares and submits the monthly FF and E schedule, together with the support details, to the Owning Company.
- Verifies all Operating Equipment (OE) breakage and condemned linen.
- Checks and records all purchase requests on OE against the budget.
- Prepares and submits the monthly OE schedule, together with the support details, to the Owning Company.
- Organises the semi-annual OE inventory taking and to prepare the OE Report and Comparison accurately and on time.
- Verifies and inputs all approved Giro Direct Credit Authorization Form from vendors and check Vendor Giro Audit Report daily.
- Relieves the General Cashier duties, as and when required.
- Ensures all disbursements and claims are supported by all necessary documents, processed and certified for receipt of merchandises or services in quality, quantity and prices
- Assists in implementing and streamlining the internal control procedures covering all activities of the hotel.
Minimum Requirements
3 years of experience in the same position
Pre-opening experience is preferable
Luxury background in resort and urban city
Excellent communication skills in both spoken and written English
