Overview
Assistant to BOM & Interpreter JP/CN/EN is responsible for providing simultaneous Japanese/Chinese/English - Vietnamese interpretation during Board of Management (BOM) and Board of Directors (BOD) meetings, and translating documents. Additionally, the role includes coordinating and performing administrative tasks to support the BOM in the effective day-to-day management of the company's operations.
For this position, proficiency in Japanese/Chinese at an intermediate level is a plus.
Responsibility
1. Interpretation tasks during meetings and document translation
- Provide consecutive and/or simultaneous interpretation between English and Vietnamese during meetings of BOM and BOD, and any other meetings as assigned or requested.
- Ensure accurate and effective communication between foreign expatriates and company personnel throughout all sessions.
- Translate a broad range of corporate documents from English to Vietnamese and vice versa, including reports, contracts, submissions, meeting agendas, memos from the Group CEO's office, and technical documents.
- Assist in reviewing and verifying Minutes of Meetings (MoMs) to ensure all discussions, decisions, and key content are accurately captured.
2. Japanese/Chinese Interpretation (Preferred/Optional):
- Translate documents across Vietnamese, Japanese/Chinese, and English languages.
- Comprehend, summarize, and accurately interpret spoken or written content between Chinese, Vietnamese, and English.
- Support multilingual communication when Chinese language is involved, as required.
3. Coordination and Administrative Support for the BOM
- Coordinate with relevant departments to follow up on the implementation of tasks assigned in meeting minutes.
- Review and verify documents submitted for the BOM signature to ensure compliance with the Company Charter, approved Chart of Authority (COA)
- Provide administrative and logistical support, including scheduling meetings, booking meeting rooms, and other related arrangements.
- Perform other administrative duties as assigned by the Line Manager.
Required skills and behaviors
1. Background / Experience
- Bachelors Degree in Japanese/Chinese/ English, Business Administration or similar field.
- Extensive experience in interpretation and translation skills, especially consecutive interpretation and simultaneous interpretation
- High proficiency in English,
- Intermediate proficiency in Chinese/ Japanese is a plus
- Comprehensive knowledge in Finance/ Business Administration/ Project Management/ Project Development/ Real Estate is preferable
2. Specific job skills
- Good interpretation and translationskills both in English and Vietnamese. Japanese/Chinese proficiency is a plus
- Strong interpersonal and organizational skills
- Excellent time management skill
- General knowledge of business administration (strategic planning, resource allocation, workflow etc.)
- Proficient at Microsoft Office, including Excel, Word, and PowerPoint
3. Competencies
- Communication skills
- Organizational and time management skills
- Teamwork skill
- Analytical, problem-solving, and decision-making skills
- Diligent, detail-oriented, proactive and solution-oriented
- Proactive, agile
- Adaptability to changing environment
4. Mindsets & behaviors
- Integrity, Professional and Ownership (Core values)
- Innovation
- Build relations
- Optimistic, open-mind
