The Opportunity
ASW is a recruitment and talent specialist, that partners with Australian companies to help them build highly capable international teams. We enable Australian companies to meet their business goals by accessing and retaining premium talent in emerging markets and giving that talent the opportunity to grow, learn and develop. Together we embed international teams into respected Australian businesses, both functionally and culturally, to deliver enduring and transparent people solutions.
We are looking for an Administrative Assistant to join our sister recruitment agency business, ASW Consulting (www.consulting.aswhiteglobal.com). This role will be responsible for the management and execution of various administrative and regulatory tasks which support ASW Consulting's daily operations.
Responsibilities
- Provide administrative support to the Recruitment team, ensuring efficient handling of tasks such as creating job requisitions, formatting CVs, updating candidate profiles
- Assist in writing and posting high-quality job advertisements
- Support with the preparation of key documents such as contracts, invoices in coordination with relevant stakeholders and/or other departments
- Work with Recruiters and provide clerical support as needed: store all paperwork in designated places, create or update records with new files and information, digitalize all important documents, and monitor inventory
- Assist with company's events
- Prepare and consolidate data for weekly and monthly reports
- Help with spot-checks and reviews of system data integrity with key area of concerns
- Answering landline phone calls and managing local enquiries mailbox
- Any other tasks or projects as deemed helpful and necessary
Qualifications
- Bachelor's degree in HR, Communications, or a related field
- Intermediate to advanced skills with MS Office 365 applications
- A background in administrative roles or recruitment support
- Strong written and verbal English communication skills
- Team player and collaborative approach
- Strong attention to detail
- Solid work ethic, positive attitude, and openness to learning
- This role will be considered a key member of the team requiring a high level of accountability, professionalism, and confidentiality
Why join us
- Proudly Great Place to Work® certified
- Celebrate globally: Company trips (2025: Hong Kong, 2024: Thailand), Culture Champs, Year-end parties, leadership awards & more
- Grow with stability: 100+ in our 10-Year Club by 2025
- Dynamic talent network: 2,000+ across APAC and beyond
- Competitive compensation with annual reviews
- Comprehensive medical care for you and your family
- Generous paid leave because work-life balance matters
- Level up with LinkedIn Learning and tailored training
- Flexible work setup
Work setup
- Ho Chi Minh City (Ree Tower, Xom Chieu Ward): Vietnam business hours (8 am – 5 pm) with a hybrid setup (3 days on site, 2 days remote)
