Admin cum Maintenance Executive

Position: Admin cum Maintenance Executive

Location: AIMS Institutes, Bengaluru

Reporting To: Administration Manager / Principal

About AIMS Institutes

AIMS Institutes, formerly Acharya Institute of Management and Sciences, is a reputed private, self-financed institution in Bengaluru, affiliated with Bengaluru University, committed to providing quality education supported by efficient campus operations.

Role Summary

The Admin cum Maintenance Executive will be responsible for supporting administrative operations and ensuring effective maintenance of campus infrastructure and facilities. The role involves coordination with vendors, monitoring day-to-day maintenance activities, handling basic administrative tasks, and ensuring a safe, clean, and functional campus environment.

Key Responsibilities

Administrative Support

• Assist the Administration Manager in day-to-day administrative activities.
• Coordinate with academic and non-academic departments for administrative requirements.
• Maintain records related to administration, maintenance, and vendors.
• Support compliance documentation and internal inspections.
  
  

Maintenance & Facilities Management

• Oversee routine maintenance of buildings, classrooms, laboratories, hostels, washrooms, and common areas.
• Monitor electrical, plumbing, carpentry, civil, HVAC, and basic IT-related maintenance work.
• Ensure timely repairs and preventive maintenance to avoid breakdowns.
• Maintain maintenance schedules and service logs.
  
  

Vendor & Service Coordination

• Coordinate with maintenance vendors, contractors, and service providers.
• Supervise outsourced services such as housekeeping, security, pest control, and waste management.
• Verify work completion and report issues to the Administration Manager.
• Assist in tracking service contracts and renewals.
  
  

Asset & Inventory Management

• Assist in maintaining records of assets, tools, spares, and consumables.
• Ensure proper utilization and upkeep of institutional assets.
• Support periodic physical verification of assets.
  
  

Health, Safety & Compliance

• Ensure adherence to safety standards and cleanliness norms across the campus.
• Support fire safety, electrical safety, and general compliance requirements.
• Report hazards, incidents, and safety concerns immediately.
  
  

Event & Examination Support

• Provide logistical and maintenance support for admissions, examinations, audits, seminars, and institutional events.
• Ensure classrooms, halls, and infrastructure are prepared and functional for events.
  
  

Staff & Daily Operations

• Supervise housekeeping, maintenance helpers, and other support staff assigned.
• Monitor attendance, duty allocation, and discipline of maintenance staff.
• Coordinate with HR/Admin for manpower and shift planning.
  
  

Qualifications & Experience

Educational Qualification

• Diploma / Graduate in Engineering (Civil / Electrical / Mechanical) or any relevant discipline.
  
  

Experience

• Minimum 3–6 years of experience in administration and maintenance, preferably in an educational institution, hospital, or large campus environment.
  
  

Skills & Competencies

• Basic technical knowledge of civil, electrical, and mechanical maintenance
• Strong coordination and follow-up skills
• Ability to handle vendors and service staff
• Good communication and reporting skills
• Problem-solving and multitasking abilities
• Knowledge of safety and compliance standards
• Working knowledge of MS Office
  
  

Skills: vendors,campus,maintenance,administrative