Specialist, Material Management

About Pandora

Pandora is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. Pandora jewellery is sold in more than 100 countries through 6,800 points of sale, including more than 2,700 concept stores.

Headquartered in Copenhagen, Denmark, Pandora employs 37,000 people worldwide and crafts its jewellery using only recycled silver and gold. Pandora is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 31.7 billion (EUR 4.2 billion) in 2024.

About Pandora Production Vietnam

Pandora's new jewellery crafting facility is located in the Vietnam–Singapore Industrial Park III (VSIP III), about 40 km north of Ho Chi Minh City. When fully scaled, the state-of-the-art facility will produce up to 60 million jewellery pieces annually and employ around 7,000 craftspeople. It is powered entirely by renewable energy and built to LEED Gold certification standards.

Key Objectives

• Ensuring that materials are readiness for production when needed both campaign and replenishment orders.
• Monitoring and maintaining parameter set up, optimal inventory levels to meet production and financial targets involving balancing the demand for materials with the available supply and collaborating with various stakeholders.
• Involve in building, evaluating, and maintaining relationships with suppliers and ensures that the organization obtains quantity and quality products at the right time
• Analyze demand forecast trends in comparison to the supply plan and provide strategic short-term and mid-term plans to upper management

Key Duties

• Material and Production Planning

Manage supply of direct materials to ensure the availability and readiness according to the timeline.

Analyze direct materials, production schedules, and inventory levels to create effective material plans to production each direct materials category.

Coordinating with master production scheduling teams to align material availability with production schedules.

Collaborate with materials buyers team and stakeholders to ensure on-time materials delivery, prioritization and prevent production delays.

Implementing continuous improvement initiatives to enhance the efficiency and effectiveness of materials management processes.

• Demand and Supply Analysis

Collaborate with Group supply chain to understand demand patterns and fluctuations.

Adjust material plans based on changes in demand and production schedules.

Generate purchase plan for materials based on MRP result and requirements.

Collaborate with material buyers for material supply plan such as weekly requirement and pull in plan.

• Inventory Management

Monitor and maintain optimal inventory levels to meet production and demand including day to day operations on materials transfer and allocation to sites.

Implement inventory control measures to minimize excess or obsolete stock.

Coordinating with logistics and warehouse team on the transportation and distribution of materials to each production site.

• Risk Management

Identify and escalate potential risks in the supply chain, such as shortages or delays, and develop contingency plans.

Mitigate risks through strategic planning and collaboration with relevant stakeholders

• Data Analysis and Reporting

Analyze data related to materials, BOM, usage for materials purchase plan both Campaign and replenishment orders.

Generate reports to provide insights into material planning metrics such as materials readiness, week of supply and inventory performance.

Utilizing data analytics tools to analyze and interpret data related to demand, supply, and inventory.

Identifying trends and areas for improvement in the materials management process.

• Cross-functional Collaboration

Work closely production, master planning, scheduling, logistics and warehouse, quality and cross-functional teams to ensure alignment in material planning.

Collaborate with other departments to address issues and optimize overall business processes.

• Purchase Order

Minimize discrepancies and errors in purchase orders to enhance efficiency and reduce rework

Clearly communicate expectations to both internal stakeholders and suppliers regarding response times and delivery schedules

Pull-in/Push-out order according to support production schedules

Follow up OPO tracking

Track & clear long aging purchase orders

Complete return order within agreement timeline

Escalate and solve issues with related teams and update to upper management

• Supplier Performance

Track the performance of suppliers in terms of delivery schedule and services

Summarize and identify critical points of supplier performance results

Evaluate suppliers performance and feedback to suppliers according to develop & maintain strong relationships

Job Requirements

Bachelor's degree in engineering, Business Administration, Statistics, or any similar fields.

3 or more years working experience with planning background

Business experience in Planning and understanding E2E process.

Quick learning and capable to work under high agile and pressure environment.

Able to work with multi-function and managing multi tasks.

Efficiency on communication skill and capability.

Flexible and Effective on Problem Solving.

Negotiation and Analytical Skill.

Detail oriented.

Good English skills